We are looking for a Project Assistance Services for one of our clients with the following details:

Start date: ASAP

Duration: 12 months (renewable)

Location: Paris area, France

Status: Residential

Qualifications & Experience Required

• Project Administration
• Secretarial Support
• Logistics Coordination
• Offshore Wind Projects
• Travel & Expenses Management
• Office Procurement (My eProc)
• Time-Sheet Registration (MyCats)
• HSSE Compliance

Technical Requirements

• Secretarial / Administrative Assistant related diploma or equivalent.
• Advanced expertise and experience of Project Administration and secretarial techniques.
• Knowledge of company rules, procedures and tools.
• Experience with Office suite (Word, Excel & Power point).
• Personal and business organizational skills, including Project management.
• Ability to interact and to work closely with various stakeholders including but not limited to diverse international teams, contractors & subcontractors, affiliates, HQ, etc.
• Organizational skills, effective communicator, both written and verbal (English mandatory).
• Experience with Health Safety and Environment (in offices) practices.
• Ability to take ownership of projects and tasks, work independently and follow through on assignments with minimal direction.

Activities:

• To organize and follow up Project Management team agenda as requested.
• To manage and order necessary offices supplies.
• To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events).
• To welcome and guide visitors.
• To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...).
• To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary.
• To organize travel arrangements for the Project team (Paris based) as necessary: organise missions, perform bookings and treat in a timely manner expenses statements of travellers via Treck+.
• To assist OneTech personnel in the registration of Time Sheets (MyCats) and other requested information and data as requested by internal rules.
• To keep informed the Project Management team of matters related to the office building.
• To support the Project team for material purchases (My eProc) and to manage Purchase Order creation for external commitments.
• To liaise with other assistants for ensuring whole consistency of the organization of their work.
• To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested, in coordination with project Document Controller.
• To receive / dispatch / register / manage information and correspondences, in coordination with project Document Controller.
• To manage on behalf of the team, interface with building management for any reporting and follow up of offices in Tour Couple.
• To report to Project Director or Project Control Manager any area of concern.
• To adopt and demonstrate exemplary behaviour with regard to HSSE and to respect all HSSE requirements.

If interested, kindly apply!