New Opportunity!  Administrative Assistant

NES Fircroft is actively seeking an Administrative Professional for our client, an Oil & Gas Terminal located on the Island of St Croix, USVI!  This position is a full-time contract opportunity with the site, and will be responsible for providing administrative support to our client's teams as well as customer service activities to employees and outside visistors and vendors.  

All interested candidates are encouraged to send their resume directly to gabriel.fox@nesfircroft.com along with their availability.  



I.    SUMMARY OF POSITION   This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential.   II.   REPRESENTATIVE RESPONSIBILITIES  

1. Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.
2. Prepares expense reports, manages and reconciles all PCard purchases.
3. Assist in preparing, monitoring and reconciling the department budget.
4. Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.
5. Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.
6. Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.
7. Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).
8. Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.
9. Update department intranet page with announcements, handbook changes, job postings etc.
10. Retrieve/sort company mail and distribute incoming mail within the HR department.
11. Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.
12. Schedule all new hire compliance training in VTA and HASC.
13. Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.
14. Assist with response and tracking of all HR regulatory, compliance and legal requests.
15. Serve as key resource for Employee Engagement planning and coordination.
16. Perform other administrative duties as required and assigned.

  IV.  POSITION REQUIREMENTS
    Education  

• High School diploma or equivalent required; Bachelor’s degree in HR, Business or related field preferred.

Experience

• A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment.  Prior customer service experience preferred.

Knowledge/Skills/Abilities

• Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point).
• Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP.

• Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines.
• Excellent interpersonal and customer service skills.
• Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to communicate clearly and concisely, both orally and in writing.
• Excellent organizational skills and strong attention to detail.
• Ability to work independently in an environment of rapidly changing priorities and assignments.
• Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately.
• Bilingual English/Spanish Highly Desirable

 

• Applicable Additional Requirements
• Valid driver’s license
• Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC)

 

• Physical Requirements
• Work is generally in an office setting. 

• Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.