JOB DESCRIPTION

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary:

Administrative Assistant will support management and perform administrative work, document control and all tasks related to reception.

Will organize all travel requirement for visitors and employees, support in office admin task and consumables employee wellness and office environment.

Primary Responsibilities:

• Provide general support to visitors and act as the point of contact for the site.
• Assist with scanning and maintaining daily work orders or other documents as required.
• Create facility shared purchase orders.
• Maintain and order facility/ office supplies.
• Create and post information on communication and notice boards.
• Prepare regular scheduled reports for departments and facility.
• Manage timekeeping (Kronos) entries.
• Arrange travel arrangements (air tickets and hotels booking).
• Submit and reconcile expense reports.
• Coordinate with accounts department regarding expense approvals.
• Assist managers in day-to-day administrative tasks.
• Organize and schedule appointments and interviews.
• Write and distribute email correspondence related to general communication.
• Provide guidance to janitors on daily tasks.
• Send/ receive all documents and non-documents packages via courier.
• Perform other work-related tasks as assigned.
• Comply with all NOV HSE policies and procedures.

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

• Bachelor's degree or equivalent with prior experience in administrative support/ receptionist.
• 2-3 years of experience.
• Microsoft Office Suite.
• Strong written and verbal communication skills.
• Fast learner and eager to take on new challenges.

ABOUT US

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World

Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family

We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation

Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All

This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.