Our client is actively seeking an Administrative Assistant to join their team out of their Linden, NJ facility! This individual will be responsible for providing administrative, procurement, and cost controls support to the Maintenance Department. This is a full-time, contract opportunity with a large, multinational company within the energy space! 

Responsibilities:

• Support the Maintenance work process and budget cost control through various tasks and activities
o Ensure work orders, requisitions and purchase orders are coded to appropriate cost categories consistent with corporate guidance
o Supporting the preventive maintenance programs with issuance of work packages and scanning/uploading records
o Build, maintain, and distribute various cost and activity reports
o Support the development and updating of annual maintenance budget and control tools
o Ad-hoc cost data gathering
• Work with Maintenance planners and supervisors, Procurement, Finance, vendors and contractor timekeeping coordinator on issues relating to purchase orders, invoicing, and time allocations
• Create, maintain, and steward maintenance projects in SAP, including project initial set, entering purchase orders and change orders, and submit journal voucher requests
• Create work orders, material and service requisitions for Maintenance Department as necessary
• Coordinate Document Retention Management for Maintenance Department
• Other administrative tasks to support the Maintenance Department


Required Qualifications:
• Legally authorized to work in the job posting country
• High School Diploma or GED equivalent
• Proficiency and knowledge in Microsoft Word and Outlook applications (performing the skill with limited assistance) with emphasis in Excel and PowerPoint applications
• 3 or more years of administrative assistant experience

Preferred Qualifications:
• Experience in SAP
• Experience in Tableau or Power BI visualization software
• Excellent communications and interpersonal skills
• Demonstrates knowledge of organization, document retention policy, business procedures and practices.
• Handles business-related issues to ensure minimum disruption of daily business; provides information to others.
• Acts as a liaison between internal and external customers, suppliers and vendors
• High organization skills and independently capable of setting and sorting out priorities
• Can work well under pressure and changing priorities
• Ability to maintain confidential information and manage legal hold orders
• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work
• Able to manage small projects from start to finish with minimal direction

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.