Company Overview
Advanced Green Technologies (AGT) is a leading solar contractor specializing in the design, procurement, and construction (EPC) of commercial, industrial, and utility-scale solar energy projects across Florida and the Caribbean. Since 2007, AGT has completed over 250 megawatts of renewable energy solutions for clients in sectors including education, defense, government, and manufacturing.

Position Summary
We are currently seeking a detail-oriented and proactive Solar Service Administrative Assistant to support the daily operations of our Solar Division. This individual will play a vital role in streamlining administrative tasks, maintaining accurate records, and facilitating effective communication across departments. The ideal candidate will have strong organizational skills, the ability to manage multiple responsibilities, and a professional demeanor.

Key Responsibilities

• Coordinate service scheduling and manage conference room bookings
• Handle invoice collections and follow up with clients on outstanding payments
• Maintain inventory records and reorder supplies as needed
• Manage Return Merchandise Authorizations (RMAs) and customer communication
• Track employee timesheets and ensure accurate data entry
• Generate reports and provide data analysis as requested
• Copy, mail, and file invoices and related documents
• Respond to emails, voicemails, and phone calls in a professional and timely manner
• Enter service tickets and follow up with customers regarding services performed
• Support meeting preparation, scan documents, and complete other clerical duties
• Run monthly expense reconciliations through Concur
• Perform miscellaneous administrative tasks and errands as directed

Requirements

• High school diploma or GED required
• 0-3 years of administrative experience preferred
• Experience in solar, roofing, or construction industries is a plus
• Valid driver's license with an insurable driving record
• Successful completion of a background check and drug screening
• Bilingual in English and Spanish is a plus
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to multitask, stay organized, and manage time effectively
• Comfortable working in a dog-friendly environment

Working Conditions

• Must adhere to all OSHA, state, and federal safety regulations
• Reasonable accommodations will be made for individuals with disabilities
• Employees are subject to random drug and alcohol testing as required

General Commitment

• Uphold company values, policies, and safety protocols
• Maintain confidentiality and protect proprietary information
• Meet schedule and performance expectations
• Perform other duties as assigned

Equal Opportunity Employer
Advanced Green Technologies is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

CC-C024413 EOE DFWP