Reference Number BAL-EXE-196

Project Baltic Eagle

Grade N/A

Position title Document Control Coordinator

Reporting to Offshore Document Control Manager / Project Quality Manager

Duration Start Date: 1st July 2025 End Date: 31st December 2025

Working Location(s) Madrid, Spain

Working Pattern Monday- Friday 5 days a week

Main Purpose of Job

The main activities of the Document Control Coordinator will be responsible for the leadership and coordination the

project specific DC's, supporting the Offshore Document Control Manager & Project Quality Manager with Project

Document Management, Document Control issues, allocating workloads and continued development of the Electronic

Document Management System (EDMS) and Document Control processes.

Provide a professional and timely document control service to the projects and other operational contracts/locations.

This also includes ensuring information is correctly distributed and acknowledged, records maintained of issues and

changes according company procedures.

Accountability

• Responsible for coordinating all Project Document Controllers to assure that document management process are

implemented across all departments in the Business.

• Implementation and continued development of Electronic Document Management System

• Co-ordinate access and permission rights to the Document Management Database for Staff and Contractors with

Document Control Manager.

• Prepare and undertake training sessions on Electronic Document Management System with staff and External

Parties.

• Ensure document controllers administer all documentation in accordance with the Quality Management System and

other relevant specifications

• Ensure up to date lists of drawings and documents to be issued in the project document management system

• Ensure document control team are storing hardcopy / electronic copy of all document revisions and that they are

controlled in such a manner that they are readily available and retrievable.

• Support and monitor Document Management of the projects.

• KPI's as per Project requirements

o If no document control on the project, DCC shall be responsible for all Document Control activities and

responsibilities.

Key Tasks

• Coordinating DC Team

• Main point of contact for any Document Control related issues.

• Maintaining document management systems and MDRs

• Assisting and participating with audits

Key Criteria

• Proficient in English

• Ability to handle multiple tasks concurrently and in a timely fashion

• Good interpersonal skills and ability to work effectively and efficiently in a team environment to accomplish goals

• Must display eagerness to learn and continuously improve

• Positive work attitude that supports teamwork and continuous improvement

• Highly organised and work well in fast-paced environments.

• Communication skills should be excellent

• Reliability and attention to detail

• Keep sensitive information confidential

• Work well both autonomously and within a team

• Display a positive, approachable attitude

Support each other; we all work within the same company.

Desired

• Close attention to detail

• Ability to integrate and be part of a team

• Ability to identify, map and manage processes

• Good communication skills, both written and verbal

• Logical and well organised

• Methodical with the ability to prioritise

• Able to manage workload by understanding requirements, deadlines

• Positive response to pressure

• Flexible and reliable

Job Description Template 2024

2

To be successful in this role, we are looking for you to have a good understanding of document control, document

control/management procedures.

Previous experience within the wind or electricity generation industry and the use of Aconex is advantageous, however

this is not essential.

Key Interfaces

• Offshore Document Control Manager

• Project Quality Manager

• Quality Systems Manager

• Project Teams (Document Control, Project Admin, Contracts Managers, Package Managers, Quality Managers etc.)

• External Provider (Contractors, Suppliers and Consultants)

Certifications to Be Maintained for the Duration of the Role

? GWO

? Offshore Medical

? HUET

? BOSIET

? CSCS

? SMSTS

? Other (please specify):

? None

Other Role Information

Offshore Working Expected:

? Yes

? No

Site Working Expected:

? Yes (specify locations) ______________________________

? No

Travel to International Site Working Expected (specify location):

? Yes (specify locations) ______________________________

? No

Equipment to be Provided by the Contractor:

? PPE

? IT

? Mobile phone

? Other (please specify):

Notice Period (in weeks):

4 weeks