JOB DESCRIPTION

JOB SUMMARY

Responsible for day-to-day administrative assistance to the Senior Management Team to include, but not limited to, screening calls, handling meeting schedules, travel arrangements, expense reports, copy/scanning, scheduling conference rooms, and ordering meals.

MAJOR RESPONSIBILITIES

1. Arrange, sometimes complex and detailed domestic and international travel plans and itineraries.
2. Prepare expense reports as well as maintain expense account records, financial records and confidential files.
3. Prepares confidential correspondence, reports and other complex documents with limited direction.
4. Schedule appointments.
5. Answer inquiries and requests that are within the assigned scope of authority.
6. Screen visitors and callers to determine the urgency of the contact.
7. Conduct special projects as necessary. Maintain ongoing projects after the initial organization and implementation without further direction.
8. Serve as back-up to the Executive Administrative Assistant and Receptionist.
9. Perform other tasks as required.

REQUIREMENTS

• High School diploma required; some college or college degree preferred.
• 3+ years of administrative assistant experience.
• Strong MS Office with Word, Excel, and PowerPoint required.
• This individual must have a strong work ethic, be able to work independently, and work well with external and internal clients.
• Must be dependable, flexible and a team player.
• Must maintain confidentiality and professionalism at all times.