Site Secretary Gassco Zeebrugge – JOB DESCRIPTION
                      
            Required activities consist of:

• Manage field secretarial activities
• Organise secretarial services ensuring correspondence is distributed, referenced and filed correctly
• Type notes of meeting and letters making the relevant distribution
• Give assistance to the team as for as clerical work is concerned
• Provide site administration services to support the field office in execution of the contract
• Issue requisitions of office furniture, equipment and supplies, according to the needs, control their distribution and be responsible for the maintenance of the furniture and equipment
• Supervise the time recording of site personnel, including production of lateness and absentee reports
• If required, ensure and manage the safekeeping of the site cash float, and the disbursement of petty cash for minor site expenditure and expenses. Any disbursement requires prior authorisation in accordance with Company and site procedures
• Ensure that accounting functions are carried out according to the required procedures
• Receive, register and file of all drawings and engineering data
• Distribute documents within the construction management team and to subcontractors
• Assist in the preparation of field progress reports from a document availability point of view
• Maintain up to date files of procedures, standards, specifications, drawings, requisitions, vendor prints and other technical documentation and maintains up to date control records
• Obtain documents from the client archives where required and ensures proper distribution.
• Stationary orders
• Organization of PPE
• Organization of IT equipment / installations
• Making sure al documentation of personnel is ok (social compliance – limosa, A1 document, VCA certificate / equivalent, medical certificate)
• Management support when in business trip
• Announcement of visitors at site
• Local contacts for apartments / hotel bookings
• Coordination of deliveries and keeping system up to date

Languages: Dutch – English - French (fluent)

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.