Job Family Group:
Business Support Group

Job Description:

Overview:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world's need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions - providing solutions as an integrated part of bp.

Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better - and how you can play your part in our extraordinary team?

Join our team, and develop your career in an encouraging, forward-thinking environment!

Job Purpose:

The Company Secretary's Office (CSO) has as its purpose, to partner with the boards and businesses at bp, facilitating effective decision making through multifaceted corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building positive relationships.

Corporate governance at bp has a high degree of breadth and complexity, supporting both the needs of our UK and US listed parent company, BP p.l.c. and over 800 subsidiaries globally. We have high standards of delivery and are committed to doing the right thing in the right way. We are actively modernising and redefining our team through the insourcing and centralization of work, increased use of digital tools including automaton and rationalization of our processes.

Role: Head of Company Secretary Operations

We are seeking an expert and strategic Team Lead to establish and lead a newly formed BTC (Business and Technology Centre) focused on delivering high-quality company secretarial services. This is a unique opportunity to build a new function from the ground up - supervising the recruitment, onboarding, and management of a team of up to 15 professionals including company secretaries and administrators.

The role will own the design and implementation of core processes, systems, and service delivery frameworks to support activity across multiple jurisdictions (principally UK, US, Australia, Germany, Netherlands, France and Spain) across three key areas:

• Board Support & Logistics
• Corporate Governance Compliance
• Legal Entity Lifecycle Management

You will act as the primary point of contact for stakeholders across the business, ensuring efficient service delivery, regulatory compliance, and operational excellence.

Key Accountabilities:

BTC Set-Up & Strategic Leadership

• Implement the operating model for the BTC, including team structure, service scope, critical metrics, and governance frameworks.
• Support and drive the recruitment, onboarding, training and development of up to 15 company secretarial professionals and administrators.
• Develop workflows, service level agreements (SLAs), and standard operating procedures (SOPs) for scalable and efficient service delivery.
• Implement technology tools to support automation, data integrity, and reporting, alongside collaborating with Data operations Legal Entity Governance Team

Service Delivery Oversight

• Ensure timely and accurate delivery of company secretarial services in:
• Board Support & Logistics - scheduling, agenda setting, meeting pack preparation, minute-taking, and action tracking.
• Legal Entity Compliance - statutory filings, annual accounts, supervising regulatory deadlines, and corporate governance obligations
• Legal Entity Lifecycle Management - support transactions including the structuring and restructuring of entities, support document execution, undertake routine corporate maintenance including group funding activities and share capital management including dividends, director support including resignations, appointments and corporate record maintenance.
• Monitor team performance against critical metrics and continuously improve efficiency and quality.
• Providing reports on activity volumes and insight to the CSO leadership team

Stakeholder & Relationship Management

• Collaborate with internal stakeholders including US/UK company secretarial teams, legal, finance, tax, PC&C (HR) and regional governance teams.
• Act as the main point of contact for senior leadership on BTC-related matters, ensuring alignment with business goals.
• Build strong relationships across functions and jurisdictions to ensure local compliance and consistency in service delivery.
• Instil a culture consistent with the broader global company secretarial team

Governance, Risk & Compliance

• Embed robust risk management and controls into team operations.
• Supervise the changes to processes, procedures and tools required in line with applicable regulatory requirements and standard processes in company secretarial services.

Essential Education:

• Bachelor's degree or equivalent experience
• One or more of the following qualifications are desirable to this role
• Company secretarial, legal or compliance qualification desirable
• Prince2 or equivalent project or process management qualification
• Business management or administration qualification

Essential Experience and Job Requirements:

• Proven experience of 10 years in a shared services environment for a global corporation, including min 4 years in a leadership position or team management capacity.
• Proven experience establishing or scaling a shared service or centralised governance/compliance/legal function.
• Experience leading high-performing teams and handling recruitment, performance, and development.
• Excellent stakeholder and leadership skills, with the ability to navigate sophisticated matrix environments.
• Strong project management, process improvement, and systems implementation experience.
• Understanding of global legal entity structures, compliance requirements and corporate governance standard methodologies is desirable.

Desirable Criteria:

• Critical thinking and execution
• Operational leadership
• Change and transformation approach
• Excellent communication and interpersonal skills
• Attention to detail and commitment to compliance
• Resilience and adaptability in a fast-paced environment
• Fluent in English

Join our Team and advance your career as a Head of Company Secretary Operations!

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement:
Up to 10% travel should be expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Agility core practices, Analytical Thinking, Commercial Acumen, Communication, Creativity and Innovation, Data Analysis, Decision Making, Digital fluency, Integration, Managing strategic partnerships, Research and insights, Risk Management, Stakeholder Engagement, Stakeholder Management, Sustainability awareness and action

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.