Administrative Assistant
Bilfinger
a day ago
Posted datea day ago
N/A
Minimum levelN/A
Bilfinger is a leading international industrial services provider, active primarily in Continental Europe, Northwest Europe, North America, and the Middle East. With over 4,500 skilled employees in North America, Bilfinger delivers its services across multiple industries that include petrochemical, oil & gas, consumer goods, energy and utilities, and government services. Bilfinger has offices in 40 states, and our project portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, and turnarounds to environmental technologies and digital applications. We have over 100 years of industrial experience on projects as small as $500 and as large as $40M, performed in every time zone of the United States.
Administrative Assistant
Job Description:
We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support to our team. The ideal candidate will excel in a fast-paced environment and will be responsible for various administrative tasks that ensure the smooth operation of daily activities. This role requires strong organizational skills, excellent communication abilities, and a commitment to maintaining a positive work environment.
Key Responsibilities:
- Manage and organize office operations, including scheduling meetings, coordinating travel arrangements, and maintaining office supplies.
- Prepare and edit correspondence, reports, and presentations, ensuring high-quality documentation.
- Answer and direct phone calls, responding to inquiries and providing information as needed.
- Maintain filing systems, both electronic and paper, ensuring easy access to important documents.
- Assist with data entry and management, ensuring accuracy and confidentiality of information.
- Support team members with project coordination and administrative tasks as needed.
- Organize and maintain the office's calendar, scheduling appointments and meetings efficiently.
- Process incoming and outgoing mail, packages, and deliveries.
- Assist with onboarding new employees and maintaining personnel records.
- Collaborate with other departments to facilitate communication and workflow.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience in an administrative role, with a focus on providing excellent support to teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with a friendly and professional demeanor.
- Attention to detail and a commitment to maintaining high standards of accuracy in all tasks.
Please reach out to Jason Alan Jaure (jason.jaure@bilfinger.com) in case of any questions related to this position.
[[filter3]] is an Equal Opportunity Employer - M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Fraudulent employment offers
We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of "authenticity", the Bilfinger brand and logo.
Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.
If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.
If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.
Bilfinger Inc.
Human Resources
Permanent
Other
Bilfinger Office
Administrative Assistant
Job Description:
We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support to our team. The ideal candidate will excel in a fast-paced environment and will be responsible for various administrative tasks that ensure the smooth operation of daily activities. This role requires strong organizational skills, excellent communication abilities, and a commitment to maintaining a positive work environment.
Key Responsibilities:
- Manage and organize office operations, including scheduling meetings, coordinating travel arrangements, and maintaining office supplies.
- Prepare and edit correspondence, reports, and presentations, ensuring high-quality documentation.
- Answer and direct phone calls, responding to inquiries and providing information as needed.
- Maintain filing systems, both electronic and paper, ensuring easy access to important documents.
- Assist with data entry and management, ensuring accuracy and confidentiality of information.
- Support team members with project coordination and administrative tasks as needed.
- Organize and maintain the office's calendar, scheduling appointments and meetings efficiently.
- Process incoming and outgoing mail, packages, and deliveries.
- Assist with onboarding new employees and maintaining personnel records.
- Collaborate with other departments to facilitate communication and workflow.
Qualifications:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience in an administrative role, with a focus on providing excellent support to teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with a friendly and professional demeanor.
- Attention to detail and a commitment to maintaining high standards of accuracy in all tasks.
Please reach out to Jason Alan Jaure (jason.jaure@bilfinger.com) in case of any questions related to this position.
[[filter3]] is an Equal Opportunity Employer - M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Fraudulent employment offers
We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of "authenticity", the Bilfinger brand and logo.
Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @bilfinger.com.
If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@bilfinger.com.
If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.
Bilfinger Inc.
Human Resources
Permanent
Other
Bilfinger Office
JOB SUMMARY
Administrative Assistant
Bilfinger
Broussard
a day ago
N/A
Full-time
Administrative Assistant