Project Assistant
13 days ago
Posted date13 days ago
Position: Project Assistant
Location: France / Paris and later Contractor Controls Work Unit location
Duration: 12 Months Renewable
Status: Residential
Roles & Responsibilities:
- Ensuring the flow of information.
- Mail management:
- Receiving, sorting, and distributing mail, processing emails, if necessary, electronic, and physical filing plan,
- Editing documents, link with the reprography and distribution department (headquarters, subsidiaries ...).
- Preparing, and editing notes, Minutes od Meeting, letters, and documents, collecting and formatting dashboards, graphs, statistics, writing notes and/or correspondence from oral or handwritten instructions, and presentations.
- Managing diaries, organising appointments, meetings, and travel (mission orders, visa requests and expense claims, booking hotels, transport, restaurants, meeting rooms ...) for the team members
- Managing the arrival / departure of employees, trainees, apprentices, service providers (office, removals, authorisations, etc...)
- Back up for purchase requests in the SAP system (training will be provided on SAP)
- Management of the Project offices
Communication:
- Receiving, screening, and transmitting telephone calls
- Registration for training courses, conferences, and seminars.
- Circulation of internal documents (journals, legal documentation, etc.)
- Welcoming visitors and new arrivals
- Updating the Directorate's communication media: intranet site, organisation charts, presentations ...
- Coordinating with the different sites on logistics, HR and project assistance topics
- Ensuring continuity of service
Qualification, Certification & Educational Requirements:
- Professional Experience: +10 in similar Project Assistant positions in the Energy Sector
- Education Level / Diploma: BTS / Bachelor Degree / Master
- Excellent command of French and English (written and spoken). Arabic will be a plus but is not compulsory.
- Good command of MS Office Package (Word, Excel, and Power Point) and the ability to work with numbers (spreadsheets, calculation of percentage, tracking amounts, ...)
- Soft skills required:
- Time Management and multitasking
- Confidentiality
- Problem solving and pragmatic
- Attention to detail and rigorous
- Customer service abilities and excellent Communication skills
- Flexibility and adaptability
- Organisational skills
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JOB SUMMARY