JOB DESCRIPTION

About The Role:

• Liaise with other department secretaries or person on day-to-day basis to obtain required information / support
• Filter general information, queries, phone calls and invitations to the department
• Coordinate the preparation of the required documentation for department
• Type correspondences and documents upon request
• Update department organization chart
• Support to colleague coordination for administration and services task.
• Record all incoming and outgoing Departments correspondences.
• Expedite and consolidate department resource planning and workload forecast.
• Maintain complete Department filing.
• Format department staff CVs and upload to DRB.
• Dispatch all documents and correspondences prepared within the Department (get the signature of the Project Management and Engineering Manager, check the adequacy, and make photocopies).
• Make and answer phone calls, book conference rooms and assist in the general administration for the team.
• Maintain the Document Register of the Department.
• Archive the Departments file as required.
• To coordinate the preparation of the required project documentation (reports, and correspondence such as typing, compilation and documentation binding).
• Assist Project Management and Engineering Manager on general administrative and secretarial tasks.
• To remind the Project Management and Engineering Manager of any meetings and appointments.
• To organize any refreshments for the official visitors of the Project Management and Engineering Manager.

About You:

• Bachelor's degree in business administration, Arts, Humanities or relevant
• Fresh graduate or at least 1 years experience as a secretary or relevant field.
• Good computer and MS Office skills (Word, Excel, Power Point and Outlook)
• Good communication and interpersonal skills
• Strong knowledge of written and spoken English.

Internal applications are treated with priority by our Recruiting Team against external applications. And once receiving your application, Recruiting Team will screen and match your skills, experience, and potential team fit against the role requirements.