Administrative Assistant

At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. Write the next chapter of your ABB story.

This position reports to

Operations Manager

Your role and responsibilities

You will be responsible for the coordination of all internal management needs. You will also act as a document specialist to create, update, and manage internal documents which support our various functions and events. This position interfaces directly with employees, management, customers, executives and community both internally and externally, requiring a professional, timely and confidential disposition. Maintain a high degree of integrity, confidentiality, and possess knowledge of business practices and procedures. Coordinate with Plant Leadership for all visits to the facility and ensure that the necessary parties are scheduled. Manage logistics related to visits and meetings. Plan and coordinate employee events and meals. Lead communication activities for the facility, including newsletters, communication boards and signs, TV monitors, new hire orientation, etc. Oversee periodic review of documentation, coordinate with responsible departments to ensure compliance. Audit documents and compliance to procedures. Organize and prepare presentations and data in support of the functional groups of the facility including advanced spreadsheets, data collection, and reporting. Manage performance documents, data, and trend reports in sup-port of the business needs. Arrange for travel and meetings for the Plant Manager and prepare and submit expense reports. Notarizes company documents, as needed. All other duties, as assigned.

Qualifications for the role

• You are immersed in / engaged in / absorbed in / highly skilled in/ you enjoy working with {relevant tools and methodologies} and the {insert relevant industry/sector} market
• Ability to demonstrate your experience in / Have established skills / advanced skills / You have {insert number of years} years of experience in {insert relevant field}
• (OPTIONAL: working as {insert relevant role} with {insert relevant products or technologies})
• Possess an enhanced knowledge of / You are qualified in / Highly adept in {insert specialized software/platforms}
• You are passionate about / you are captivated by / you are innovative around {insert relevant soft skills} and {insert relevant soft skills}
• Degree in / Have a demonstrated track record in / Extensive knowledge of / Proven experience of {insert specific degree, qualification} in {insert subject}
• You are at ease communicating in {insert required language skill(s)}
• You hold current {insert required licenses} valid in {insert job location} and {insert country-specific VISA/work permit} {where required}

More about us

High School Diploma or GED equivalent Advanced proficiency in all MS Office applications Excellent interpersonal skills At least 3 years of experience in related functions Candidates must already have a work authorization that would permit them to work for ABB in the US