JOB DESCRIPTION

PETROLEUM EXECUTIVE ASSISTANT

1. Statement of the Job

• Every full or part time associate is responsible for the proper and efficient operation of his or her shift, within company policy, in such a manner as to ensure that the shift contributes to the increased profitability of the company.

1. The Duties and Responsibilities Are:

• Observes shift operating hours at all times, as assigned by the Supervisor
• Performs specific tasks as assigned by the Supervisor
• Performs auditing of different discount programs
• Performs auditing of fuel deliveries
• Grow fleet card customers
• Grow business to business customers
• Provide outstanding customer service
• Performs clerical duties such as scanning, filing ect
• Provide support for others in fuel department
• Advises Supervisor of any personnel situations or policy violations having an adverse effect on company operating performance

1. The Requirements For The Job Are:

• Competency with computers including the ability to use Excel and other company programs
• Good phone etiquette
• Strong written and verbal communication, interpersonal, and math skills
• Accurate and detail oriented
• Good problem-solving skills
• Strong organizational skills
• Ability to work independently and as a team

1. Disclaimer

• The list of Requirements, Duties, and Responsibilities not exhaustive but is merely the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel, workload or technical development).

REQUIREMENTS

* Must have excellent communication and interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
* Must be able to interact and communicate with individuals at all levels of the organization
* Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Word, Excel, Powerpoint)
* Be able to read, understand, and write the English language at the high school graduate level
* Be able to perform arithmetical calculations at the high school graduate level in order to be able to complete assigned reports
* Must be able to work in a team environment
* Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands.
* Specific Visual Requirements - sufficient visual acuity to check invoices, reports, view computer screens and complete paperwork

DISCLAIMER

The list of Requirements, Duties and Responsibilities is not exhaustive but is merely the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel, workload or technical development).