US|Administrative Assistant I
Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year contract
5/40 schedule
Responsibilities:
Requirements:
5/40 schedule
Responsibilities:
- Serve as key point for scheduling and management of medical examination programs.
- Occupational health related examinations
- Medical referrals
- Review medical files for completion.
- Enter relevant medical data into electronic health record system
- Ensure that records are reviewed and approved by FFD decision maker on a timely basis.
- Escalate complex issues to admin team lead
- Provide administration support to Americas Regional Medical Teams.
- Respond timely to questions and redirect enquiries on behalf of other team members as needed
- Collate monthly medical/ appointment statistics.
- Type letters, memos and reports for department related issues. Handling correspondence.
- Scheduling appointments, managing calendars, and updating patient records.
- Coordinating meetings, conferences, and other events.
Requirements:
- Deliver personalized and high-level customer service support to our workforce.
- Always maintain medical confidentiality in line with corporate policy and local regulations,
- Maintain a comprehensive, secure, filing system for medical records.
- Photocopy, scan and fax documents re medical examinations, results etc. to relevant databases such as electronic medical record.
- Managing new and archived paper medical records into EMR as requested.
- Type dictated/ hand-written/emailed letters regarding employees.
- Good communication and organization skills to liaise with external medical providers and patients regarding scheduling of appointments.
- Attention to detail and accuracy in data entry and record-keeping.
- Strong customer service skills and ability to handle sensitive information with confidentiality.
- Handling sensitive data in compliance with local data protection regulations, such as the GDPR.
- Proficient with Microsoft Office applications, Outlook, Excel, PowerPoint and office with ability to proofread, edit, and update as needed.
- Attend any relevant training courses and any other company mandated programs.
- Open and route or respond to mail in a timely manner as appropriate.
- Answer calls, email, or fax enquiries
- Generate expense reports (CTREX)
- Capabilities to grow and adapt as business needs evolve.
- Time management skills to prioritize tasks effectively