Administrative Assistant II
6 days ago
Posted date6 days ago
N/A
Minimum levelN/A
One of our major oil and gas clients is seeking an Administrative Assistant to work on a 12-month assignment in their facilities in Coyanosa, TX.
Summary:
Responsibilities:
Requirement:
Summary:
- Provides administrative support to a department or individual.
- Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
- May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
Responsibilities:
- Maintain Team Calendar and venue calendar.
- Maintain/Update Team org chart.
- Maintain/Update Outlook distribution lists.
- Maintain key vendor contact list.
- Administer Team SharePoint Site.
- Logistics for all Team engagements (Op Supt Meetings / contractor meetings / F2F foremen meetings / ad hoc meetings etc.).
- Organize venue/catering o Send out calendar notices/eventX etc.
- Assist with agenda prep o Maintain sign in sheets/meeting records.
- Managing logistics on the day of the event.
- Ordering materials (signage/posters/branded materials for recognition etc.) and maintaining an inventory.
- Other administrative duties as required.
Requirement:
- Must be able to multi-task and prioritize.
- Strong communication skills and organizational skills are required.
- Proficiency with MS Office required.
- Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.
- This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
- Strong administrative coordination abilities, customer service experience
- Ability to type 50+ WPM.
- Microsoft Outlook, EventX, Open Invoice/Ticket, Chrome River, Microsoft Share Point, Survey Monkey, Slido
- Organizational skills - Ability to establish and maintain sustainable administrative processes - Initiative/ability to work independently with minimal guidance.
- Event planning skills.
- Cost consciousness.
- Works well under highly adaptive and quickly changing environment.
- Willingness to serve others.
- Knowledge of Permian area venues, caterers, printing resources preferred MVR required.