Buyer 

 

Tasks and Responsibilities 

Tendering Process 

To lead the tendering process in a fair manner and identify bidders that will best meet technical requirements, budget, and schedule constraints, you are to: 

• Understand the commercial/contractual requirements of the equipment/service to be purchased and elaborate the bid package together with the relevant disciplines (e.g., Engineering, Asset Integrity, Legal & Contract). 
  
  

• Ensure that the vendor qualification process is performed as per the company’s rules. 
  
  

• Issue requests for quotations, expedite, and collect offers from bidders. 
  
  

• Analyze the offers and identify areas for commercial or contractual clarifications to facilitate discussions with bidders and get offers aligned with company requirements. 
  
  

• Develop recommendations for bidder selection based on input from the relevant disciplines and the assessment of costs, technical requirements, and delivery time in accordance with the company’s Ethics and Compliance rules (e.g., competition rules). 
  
  

• Fully document the tendering process (e.g., commercial bid evaluation, recommendation to purchase). 
  
  

• Ensure that the tactical management of the procurement process (from RFQ preparation to recommendation to purchase) is conducted appropriately and in full compliance with company working procedures. 
  
  

Effectiveness Measures: 

• Number of requests for quotation processed as per plan. 
  
  

• Number of Purchase Orders issued as per plan. 
  
  

• Total time taken for the full procurement process. 
  
  

• Demonstrated quality of deliverables (e.g., commercial bid evaluation, recommendations to purchase). 
  
  

 

Contractual and Commercial Negotiations 

To lead successful contractual and commercial negotiations with vendors, you are to: 

• Set up a package strategy in close coordination with the Package Manager to lead commercial negotiations, using any possible leverage to achieve targets and obtain competitive pricing. 
  
  

• Perform financial/commercial analysis (e.g., market intelligence, cost breakdown structure, benchmark) of current scenarios, identify risks and opportunities, and recommend options to drive the final decision to purchase. 
  
  

• Conduct internal contract check points throughout the purchase order execution to ensure contractual protections are in place and to minimize contractual/financial risks. 
  
  

• Be responsible for managing any claims with vendors and developing an appropriate settlement plan. 
  
  

Effectiveness Measures: 

• Clear and accurate financial/commercial analysis provided to internal stakeholders. 
  
  

 

Global Supply Chain Effectiveness 

To contribute to the effectiveness of the global supply chain, you are to: 

• Familiarize yourself with deliverables provided by Strategic Sourcing and apply them effectively (e.g., Group Framework Agreements (GFA), Approved Vendor Lists, benchmarks, market analysis). 
  
  

• Escalate issues with strategic vendors and promote areas for improvement to the company’s Group Supply Chain. 
  
  

• Support the package manager and/or operations buyer and category managers to enable them to perform overall vendor ratings. 
  
  

Effectiveness Measures: 

• Knowledge of existing GFAs prior to the win phase. 
  
  

• Ability to provide accurate feedback about strategic vendors. 
  
  

• Knowledge of your market (vendors, innovations, trends).
  
  

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.