JOB DESCRIPTION

An HSE Admin Assistant provides administrative support to the Health, Safety, and Environment (HSE) department, managing safety records, scheduling training, tracking incident reports, and assisting with compliance initiatives, ensuring a safe working environment by facilitating administrative tasks related to HSE procedures.

PRIMARY RESPONSIBILITIES

• Monitor, track, and update applicable Third-Party databases (e.g., ISN, PEC, Achilles) with HSE required documentation (e.g., training documents, certificates of insurance).
• Assist in creating and compiling HSE Global information for HSE SharePoint website, Third Party Databases (ISN, PEC, Achilles), or Tenders by locating, creating, updating current documents, policies, and procedures.
• Coordinate with NOV Corporate (e.g. Legal, Risk, HSE) for reviews of customer HSE requirements against Master Service Agreements and other customer requested documents (e.g. tribal land permits).
• Provide communications of external customer HSE requirements to applicable NOV personnel and follow up on compliance to requirements.
• Assist in preparation for HSE Trainings. This includes assisting in registration, updating, and reporting for our Learning Management System (e.g. Achieve) or Third-Party databases (e.g. ISN, PEC, Achilles).
• Assist in the preparation of reports, stats, balance score cards, and update of procedures.
• Assist in updating field employee rosters for NOV Corporate D&A random pool.
• Management and document control for HSE - Facilities-Operations including uploads into document management systems (e.g. Teamcenter).
• Process Invoices for Accounts Payable and update vendor / supplier accounts (as needed) for HSE.
• Assist with shared administrative functions for department and additional support to HSE Facilities. This includes ordering supplies, booking travel arrangements, expense reports, filing, and assist with incoming/outgoing mail, and any additional administrative support as needed.

JOB REQUIREMENTS

• Word & Excel proficiency
• High School Diploma or GED, Bachelor's degree preferred but not required.
• 2-3 years general clerical experience
• Excellent customer service skills
• Organized self-starter who can thrive in a fast-paced and dynamic environment while utilizing their experience and skills set to deliver excellent work product.
• Strong problem solving skills to identify and resolve problems in a timely manner.
• Excellent organizational and planning skills. Individual should prioritize and plan work activities efficiently.
• Excellent communication skills.

Must be detail oriented