Position Summary:

The Asia GZ HSE Administrator is responsible for the centralized coordination and management of HSE-related documentation, Tenders, systems, and compliance activities across the GeoZone. This role supports the GZ HSE team.

Key Responsibilities:

• Documentation & Records Management.
• Maintain and update HSE documentation including procedures, forms, audit reports, risk assessments, training records, and incident files.
• Control versioning, distribution, and archiving of all GZ HSE documents in line with company standards.
• Coordinate document reviews and approvals in alignment with the HSE document control process.
• Tender & Client Requirement Support
• Coordinate and prepare HSE documentation packages required for client tenders and contractual requirements.
• Act as the central point of contact for HSE input related to commercial submissions.
• Track and maintain a register of all client-specific HSE requirements and ensure timely updates.
• System Administration
• Administer GZ SharePoint HSE sites, ensuring content is current, accessible, and aligned with global structure.
• Support the maintenance and data entry of WFRD HSE systems (e.g WPTS, training platforms, TMDE, audit trackers).
• Generate system reports as needed for compliance tracking and performance metrics.
• Compliance & Audit Support
• Assist in scheduling, documentation preparation, and close-out tracking for internal and external HSE audits.
• Maintain accurate and accessible records for certifications, licenses, and legal compliance registers.
• Support coordination of management reviews and region-wide HSE performance reporting.
• Support GZ Safety Steering Committee arrangement and coordination
• Collaboration & Communication
• Liaise with country HSE teams to ensure uniform application of HSE administration practices.
• Provide support to local teams on document management and system use.
• Participate in regular team meetings and support initiatives for HSE program improvements.

Experience:

• Diploma or bachelor's degree in business administration, Occupational Health & Safety, or a related field.
• Minimum 3 years of experience in an administrative role within an HSE or compliance-focused function.
• Familiarity with HSE management systems and regulatory requirements.
• Experience with Microsoft Office Suite, SharePoint, and document control systems.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective communication skills and ability to work with cross-functional teams across different cultures.

Key Competencies:

• Proactive and self-motivated
• Strong organizational and time management skills
• High level of integrity and confidentiality
• Service-oriented with a collaborative mindset
• Ability to adapt to changing priorities and business needs