BUCHAREST

ENGIE GBS ROMANIA

One of the world's leading energy companies, ENGIE is present across the entire energy chain, in electricity and natural gas, from upstream to downstream. By placing responsible growth at the heart of its businesses (energy, energy services and the environment), its mission is to meet major challenges: meeting energy needs, ensuring security of supply, combating climate change, and optimizing the use of resources.

GBS is part of ENGIE, partnering with the support functions for the ENGIE's Business Units and Corporate. It currently has 7 Business Support functions: purchasing, consulting, finance, real estate and logistics, legal, human Resources, information systems. By 2025, GBS is ENGIE's "transition maker" for support function excellence. Amplifying ENGIE's net zero mission, we provide a competitive edge through efficient operations, strategic resource allocation, and pioneering in culture and technology.

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience, take on exciting challenges, and shape the path that suits you. Join us and be part of the adventure of our century!

What you will do:

As ENGIE GBS Romania grows rapidly this role ensures a professional, consistent, and seamless experience for all visitors and onsite events. The Visitor and Events Coordinator plays a key operational role in setting up and maintaining high standards for GBS-hosted visits, internal events, and local coordination of executive travel, partnering with support teams across Europe. The role acts as a bridge between facility operations, leadership teams, and external and internal guests, upholding the GBS's professional image and service culture.

Responsibilities:

Visitor Experience Management

• Design and implement the end-to-end visitor experience (from arrival to departure), ensuring a polished and consistent welcome for internal and external guests.
• Coordinate access, agenda, room bookings, visitor badges, catering, and IT needs in advance of each visit.
• Act as main point of contact during visits, ensuring smooth coordination on the day and rapid issue resolution.
• Ensure compliance with internal security, health & safety, and confidentiality standards.

Onsite Events Coordination

• Organize and execute internal and external events hosted onsite (e.g. leadership offsites, project launches, team building days).
• Handle logistics including room setup, catering, technical needs, printed materials, signage, and branding.
• Coordinate event budgets, vendor contracts, and feedback collection.
• Collaborate with HR, communication teams, and team leads to ensure alignment and smooth delivery.

Executive Delegation Support

• Support the visit planning and onsite execution for executive delegations from HQ or business units.
• Liaise with group travel teams and internal contacts to coordinate local agendas, transportation, restaurants, and protocol where required.
• Ensure discreet, responsive, and culturally appropriate coordination for senior stakeholders.

Operational Excellence & Tracking

• Maintain standard operating procedures and checklists for events and visits.
• Track and document all visits and events, including feedback, issues encountered, and improvement actions.
• Monitor relevant budgets, invoices, and vendor service performance.
• Identify and propose continuous improvement opportunities for efficiency and quality.

Desired education, expertise, and skills:

• Minimum 5 years of relevant experience in visitor management, executive support, or corporate event planning.
• Strong planning, coordination, and problem-solving skills with attention to detail.
• Excellent interpersonal and communication skills; professional presence and poise.
• Fluent in Romanian and English (written and spoken); French is a plus.
• Ability to work under pressure, manage last-minute changes, and handle sensitive situations tactfully.
• Strong user of Microsoft Office (especially Outlook, PowerPoint, Excel); knowledge of tools like MS Teams, SharePoint, and visitor management systems is an asset.
• Experience in a multinational or shared services setting is preferred.

Benefits:

• Private health insurance for you and your family;
• Opportunities for ongoing personal and professional development;
• Meal tickets;
• Work-life balance;
• Annual extended holiday entitlement, depending on the length of employment.

Only candidates selected for interviews will be contacted.

If you decide to send us your personal information in order to apply for this position, please be aware of our job candidate GDPR Data Privacy Notice: https://www.engie.ro/wp-content/uploads/2022/09/ER_Nota-de-informare-Candidati.pdf.

ENGIE is an Equal Opportunity Employer. Our commitment is unwavering: we do not discriminate based on race, color, age, sex, religion or religious creed, national origin, marital status, gender expression, genetic information, sexual orientation, ancestry, mental or physical disability, military or veteran status, or any other characteristic protected by law.

Business Unit: GBS

Division: GBS Europe - Romania

Legal Entity: ENGIE GBS ROMANIA SRL

Professional Experience: Junior (experience <3 years)

Education Level: Bachelor's Degree