Context & Environment

• Internal interaction - with Customer Service, Sales, Demand Planning, Purchase, Accounts
• External interaction - with Transporters & Warehouse Providers

Activities

ACTIVITES:

• Understand customer requirements and manage the fulfilment of sales orders in line with the agreed service levels.
• Coordinate and communicate with Internal stakeholders: Customer Service, Sales and the Plant to ensure customer requirements are met.
• Acts as the focal point of communication with External stakeholders: 3 rd Party Transporter/Warehouse Provider to ensure timely receipt of goods and/or delivery of sales orders.
• Maintain records of delivery issues and communicate the status of sales orders to relevant stakeholders.
• Generate SAP transactions related to logistics function in a timely & accurate manner. Transactions include but are not limited to: dispatching, invoicing, allocations, goods receipts, delivery notes etc.
• Generate SAP or eProc Purchase Orders.
• Ensure efficient fleet and resource utilization.
• Ensure accuracy of goods receipt in SAP; coordinate & arrange for intercompany-transfers as/when required. Ensure reconciliation of physical inventory in the warehouses vs SAP.
• Monitor warehouse storage situation. Ensures inventory is available to meet customer demands, and damaged/aged items are addressed in a timely manner.
• Maintain updated reports on returned shipments, road permits, fleet utilization, and service level reports.
• Controlling expenses, and identifying areas for cost reduction without compromising on quality or efficiency, ensuring the financial health of the logistics operations.
• Capture monthly costs of scope relating to its area of work; cross-verification of services availed with timely submission of invoices to Finance.
• Manage unexpected supply chain disruptions, such as delays or damages by implementing contingency plans to minimize the impact and maintain operational continuity.
• Adhere to safety and compliance policies, participate in training programs, report incidents and hazards.
• Provide support as a back-up, in the absence of team members, and undertake any other scope as assigned by the line management.

QHSE Objectives & Assignments:

• Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
• Implement the corrective and preventive actions defined following any accidents and incidents.
• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons
• Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
• Participate in the investigation and analysis of incidents as and when required.
• Strict adherence and compliance towards Group HSE Charter & MAESTRO requirement and affiliate's HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSE in all their activities.
• Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
• To comply with TEMME Safe Work Permit program (as per the PTW roles and responsibility assignment; process owner/ permit applicant/ issuing authority and approval authority).
• Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons

COMPLIANCE OBJECTIVES

• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to attention.

Candidate Profile

Knowledge:

• Good knowledge of logistics activities or manufacturing environment

Skills:

• Fluent in written and oral English.
• Excellent communication and interpersonal skills.
• Possess good analytical and logical reasoning skills.
• Energetic, with ability to take initiative and is confident to interact cross-functionally.
• Ability to manage a fast-paced, changing environment with tight deadlines.

Experience:

• Fresh graduate with some internship experience and/or minimum 1 year of experience in Logistics, preferably in Lubricants or

a similar industry, will be an added advantage

Education:

• Minimum Bachelor's, preferably in the field of Supply Chain, Logistics, Sciences or Engineering

Additional Information

• UAE Nationals are encouraged to apply
• NP Level : 7A

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies is a major industrial player in energy and the energy transition. It is also a responsible employer and corporate citizen. That means we are doing everything we can to achieve a transition that is as just as possible for our employees, our stakeholders and society as a whole. Backed by our values of respect and solidarity, our strength and reliability, and a commitment to excellence, our Company is steadily implementing its ambition to get to net zero by 2050 .