Job Specification

Job Purpose

• The Lead Information Management ensures effective implementation of the NFPS Information Management systems, procedures and data verification tools.
• Performs data validation and reporting to monitor the data integrity and consistency of work done by COMP Contractor.
• Verify COMP data hosting environment and coordinate the interface to deliver multiple data link gateways and synchronization including vendor documentation and EDMS systems.

Key Accountabilities

(Duties include but not limited to)

1. Manages the document review process, procedures, and systems for PMT to ensure efficient workflow and transmittal of project deliverables and documents. Provides training to PMT and COMP contractor to ensure document and data delivery meets requirements.
2. Assist Project Management Team (PMT) in delivering Project Management System (QGPMS) expectations as required, with emphasis on information management to ensure project objectives are met.
3. Provide Information Management leadership to the Project by managing and implementing the NFPS Information Management Plan.
4. Establish, implement, and steward Project Information Management policies, processes, procedures, systems and controls and update as required to meet project deliverables and ensure documentation for operations conforms to company requirements.
5. Coordinate with Project Management Teams (PMT) to ensure alignment between PMT Information Management requirements requirement of COMP agreement.
6. Establish PMT oversight of Contractor Information Management processes, procedures, and systems to ensure contractual compliance, gap identification and resolution. Conducts quality assessments and implements corrective action to rectify any anomalies.
7. Understands the data interface between COMP engineering design tools such as Smart Plant Enterprise and implements Quality Control programs for tag validation and consistency verification.
8. Provides support to both PMT and Contractor by managing PMT and Contractor information flow to ensure Project documentation handover is complete.
9. Manage the change process within the Information Management organization, providing clear and concise records.
10. Utilizes a systematic approach to problem solving, which ensures a satisfactory, well documented resolution with minimal guidance and within delegated authority limits and time constraints of Project.
11. Provides expertise to PMT for the management of project data and security including protection of administration access and Company Confidential information.
12. Develops requirements to ensure Company deliverables from Vendors are included in the equipment purchase order and expedites the Vendor data and documents required to support Operations maintenance and material management systems.
13. Stewards' PMT awareness for Information Security Awareness, Training and Education (ISATE).

Reporting and Relationships

• Reports to Information Management Division Manager.
• Direct reports: IM coordinators and Document Controllers.
• The Position includes multiple location assignments including.
• Short term assignment to Doha, RLIC
• Consultation with Information Management Division Manager and provide Leadership to Information Management Coordinators and DCC personnel at multiple sites.
• Internal - Interfaces with various project teams and departments on resolving related issues that requires effective communication, initiative, flexibility and an ability to induce collaboration.
• Exhibits team leadership skills, integrity, interpersonal understanding, and self-confidence.
• External - Regular contact with EPC Contractor/subcontractors and project stakeholders at site.

Job Context & Major Challenge(s)

• The operating environment is dynamic and challenging, requiring a high degree of personal commitment and organization.
• Flexible time management is important when working in a small engineering team environment in different world time zones.
• Collaboration with multiple stakeholders to drive system implementation and results.

Minimum Requirements

Technical and Business Skills

• A thorough knowledge of Documentation processes, codes and standards relating to final document handovers working within a structured Quality Management System.

Behavioural Competencies

Required Experience / Qualifications

• 10 years' experience associated with Information and Document Management within the Oil & Gas Construction Industry
• Knowledge of Engineering Design Systems preferably SPF, Bentley and Aveva.

• Preferred: Bachelor's degree or Diploma in engineering or Computer Science

Knowledge and/or Experience

• Strong coordination skills, extensive quality experience in responsible roles on major oil & gas engineering & construction projects.
• Strong IT and coordination skills, extensive quality experience in responsible roles on major oil & gas engineering & construction projects.
• Knowledge of Electronic Document Management Systems preferably Documentum.
• Experience with conducting audits & assessing process-driven quality systems.

• Experience in completing and delivering Final Completion Dossier (DFO) to Operations.

Financial Dimension

• As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

• Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

• Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

• Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Technical and Business Skills

• A thorough knowledge of Documentation processes, codes and standards relating to final document handovers working within a structured Quality Management System.
• Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.
• Takes initiatives, based on experienced gained, to deliver timely and cost effective service.
• Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.
• Works independently within established procedures, plans and budgets and contributes to the development of these.

• Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

• Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task
• Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.
• Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.
• Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.
• Understands organizational authority and seeks appropriate line management approvals

• Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.

Decision Making Authority & Responsibility

• Makes decisions and solves problems related to a specific discipline/field.
• Establishes credibility with peers, sub-ordinates and supervisors.
• Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

• Good supervisory skills.
• Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.
• Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.
• Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.
• Good written and verbal communications skills.