JOB DESCRIPTION

Wood is recruiting an Office Administrator based at our Glasgow office. This is a 6 month fixed term contract.

RESPONSIBILITIES

• To complete reception duties efficiently and to provide a professional and positive welcome to all visitors, clients, and other Wood personnel.
• To issue visitor lanyards and ensure all persons signed in/out, in accordance with protocols.
• To act as focal point for new starts, by providing induction and overview of office systems and processes.
• To deal with enquiries, by email, telephone and in person, and to ensure accurate information is passed to the relevant parties in a speedy manner, maintaining confidentiality at all times
• To maintain a neat and tidy reception area, ensuring relevant information readily available for visitors
• To maintain desk / meeting room booking system
• To arrange hospitality for external visitors
• To be responsible for incoming and out-going post including all franking of post
• To update and maintain email distribution lists and send emails to various 'groups' in line with policy and procedure.
• To act as focal point for building management related matters.
• To champion well being and HSE initiatives within the office
• Schedules appointments and coordinates arrangements for meetings
• Prints, organises and prepares information for meetings
• Arranging travel/accommodation/car hire
• Organizes and expedites flow of work through office and initiates follow up action
• Support in collecting information and data for reporting
• Populates templates and creates documents
• General office housekeeping activities as required

QUALIFICATIONS

• Proven experience in an administrative support role, preferably within a finance, project-oriented environment or a similar industrial setting
• Proficiency in using office productivity tools such as Microsoft Office (Word, Excel, PowerPoint & PowerApps)
• Experience using SAP would be advantageous but is not essential.
• Strong attention to detail and organisational skills to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal abilities to collaborate with cross-functional teams and stakeholders.

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.