Corporate Affairs Administrator
2001-30000
Other
What are you going to do
Essential skills and knowledge
- Thoughtfully anticipate and manage the administrative needs of the team.
- Coordinate travel arrangements and schedule meetings across multiple time zones.
- Help organize team activities as well as assess and prioritize daily tasks and manage long-term responsibilities.
- Work in collaboration with leaders to manage and prioritize weekly workflow, meetings, pending decisions, calendars, messages, and incoming materials for review.
- Assist with proofreading and editing briefing materials and presentations.
- Manage monthly expense reports and process purchase orders, invoices, and vendor information within deadlines.
- Support executive visits and engagements with meeting planning, travel arrangements, catering, and other logistical needs.
- Provide support to communications team on event planning and logistics.
- Communicate effectively on behalf of the team to outside vendors and business partners.
- Handle confidential, sensitive, and nonroutine information and matters with discretion, confidentiality, and integrity.
Essential skills and knowledge
- Go-getter with an optimistic outlook and positive attitude with interest in learning and contributing on projects no matter how large or small.
- Interest, education, or experience in political science and/or government affairs.
- At least five years of prior work experience in an administrative capacity; three years of previous experience in a scheduling or executive assistant role, preferably at a senior management and c-suite level is preferred.
- Thorough knowledge of Microsoft Word, Excel, SAP, Concur and Outlook.
- Strong written and verbal communication skills.
- Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
- Excellent interpersonal skills and the ability to remain calm under pressure and meet a heavy workload.
- Ability to plan, set priorities, and stay organized.
- Ability to produce and implement consistent systems for keeping track of overflow of information.
JOB SUMMARY