Part A: Job Specification

Job Purpose

• Provide administrative assistance for education academic programs and internships and provide cross functional support to the Qatarization team and Outreach Program activities.

Reporting and Relationships - I

• Reports to Qatarization Specialist.
• Direct reports: None.

Internal

• Regular contact with National employees and sponsored scholarship students.
• Regular contact with Human Resources, Learning & Development, Public Relations, Recruitment and other departments as required.

External

• Periodic contact with academic institutions, government bodies, students and 3rd party service providers.

Reporting and Relationships - II

Job Context & Major Challenge(s) - I

• The job requires to assure that academic programs and curriculum are designed, developed and aligned to industry and business need.
• Locations abroad pose significant communication and logistical barriers that may impede timely resolutions to issues affecting students under sponsorship.

Job Context & Major Challenge(s) - II

Financial Dimension

• As defined for this job level in the Delegation of Authority and/or approved budget.

Generic Accountabilities - All Employees

Safety Health & Environment

• Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

• Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

• Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities - I

• Assist in administering and supporting the Company's Scholarship Program administration to support the realization of the Company's Qatarization KPI. Support activities & processes related to the scholarship/ sponsorship program recruitment such as medical & CID clearance as well as preparing agreements and related documentations.
• Support activities related to the Company's Outreach program plan as and when needed to promote the scholarship & internship program.
• Establish Company's internship program including the coordination between the departments, interns and third parties (University). In addition, monitor the implementation of individual Internship Objective plans (IOP) with the line and processing the relevant payments/certificates.
• Establish the internal mandatory internship program for Qatargas scholars in coordination with QatarEnergy, Qatargas scholar, and line department to ensure smooth business continuity.
• Assist with the administration and maintenance of the scholarships and internships database for reporting accuracy.

Key Job Accountabilities - II

• Prepare comprehensive reports relating to the scholarship data including headcount, academic progress, and disciplinary actions to management & line departments.
• Support in processing documents and correspondences related to the scholarship program and internship program and other related ad-hoc activities.
• Contribute to preparing the annual budget estimates and forecasts as well as the monthly accruals for scholarship.
• Support in processing the memos of the scholarship expenditures such as ticket charges, QatarEnergy admin charges, visa reimbursements, mobilization & demobilization allowances etc.
• Provide support to Qatarization members and L&D team. Participate in L&D events by handling the relevant logistics and any other tasks.

Key Job Accountabilities - III

Part B: Person Specification - Minimum Requirement

Qualifications

• Completion of Secondary school formal education (12 years) followed by a 2 year Diploma in Business Administration or Human Resources.

Knowledge and/or Experience - I

• 5 years' experience in the field of human resources including 2 years spent in a learning and development environment.

Knowledge and/or Experience - II

Technical and Business Skills - I

• Excellent written and spoken English skills.
• Skilled facilitator with well-developed presentation, negotiation, and counselling skills.
• Ability to communicate effectively and represent the Company's strategic direction pertaining to academics at all levels with impact and influence.

Technical and Business Skills - II

Technical Competencies

TEC-Administer meetings

TEC-Annual budget preparations

TEC-Budget Monitoring, Control and Reporting

TEC-Data Management

TEC-Diary Management

TEC-English Language Training program

TEC-Improve Business processes

TEC-Managing external visitors

TEC-Minutes of Meeting

TEC-National Academic Program

TEC-NGDP and Non-Tech Training program

TEC-Outreach Process

TEC-Provide L&D reporting services

TEC-Technician Certification Program (TCP)

TEC-Understand QatarEnergy LNG business environment

TEC-Understand QatarEnergy LNG Values and Pillars

BEH-Planning and Organising

BEH-Service Orientation

BEH-Initiative / Commitment

BEH-Interpersonal Skills

BEH-Problem Solving

BEH-Job Knowledge

BEH-Quality / Quantity of Work

BEH-Teamwork / Supporting Others

BEH-Trust and Empowerment

BEH-Innovation

BEH-SHE Understanding

BEH-Communication / Information Sharing

BEH-Ethics and Integrity