Senior Technical Assistant (Doha, QA)
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Part A: Job Specification
Job Purpose
Reporting and Relationships - II
Job Context & Major Challenge(s) - I
Job Context & Major Challenge(s) - II
Generic Accountabilities - All Employees
Safety Health & Environment
Qatarization Program
Key Job Accountabilities - I
Key Job Accountabilities - II
Key Job Accountabilities - III
Part B: Person Specification - Minimum Requirement
Qualifications
Knowledge and/or Experience - I
Knowledge and/or Experience - II
Technical and Business Skills - I
Technical and Business Skills - II
Job Purpose
- Provides high level clerical support in coordinating technical, logistical and administrative activities to the Business Support Division Manager, Barzan Pipeline Project, while adhering to established Company standards, processes and procedures.
Reporting and Relationships - II
Job Context & Major Challenge(s) - I
- Works independently within agreed work practices and contributes to improving business processes, whilst ensuring strict levels of confidentiality
Job Context & Major Challenge(s) - II
Generic Accountabilities - All Employees
Safety Health & Environment
- Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards
Qatarization Program
- Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.
Key Job Accountabilities - I
- Support the Business Team in managing all administrative aspects of the Project to ensure the technical objectives are met within the approved scope, quality, budget and schedule.
- Review databases, check complex administration work for accuracy and compliance and ensure the reliability of information gathered to ensure consistency and quality of administration activities within the Project.
- Maintain, organise, analyse and update and records accordingly and raise workflows as and when required.
- Anticipate and resolve information processing and handling problems proactively in order to
avoid disruptions. - Contribute to the preparation and compilation of reports, statistics and presentations to ensure Company formatting and documentation standards are met.
- Act as the focal point for the initiation of IT and Security related matters to ensure stakeholders arrive at their destination on time.
Key Job Accountabilities - II
- Coordinate logistical and administrative related activities including booking transport, booking employees attending training workshops, arranging office moves ensuring the availability of sufficient stock of stationary, PPE and other related consumables.
- Acts as a focal point for internal and external visitors wishing to visit the Barzan Pipeline Business organisation meetings / workshops.
Key Job Accountabilities - III
Part B: Person Specification - Minimum Requirement
Qualifications
- High School (Year 12) Certificate or higher qualification
Knowledge and/or Experience - I
- 6 years' of relevant experience, with a minimum of 3 years broad experience with projects and having knowledge and experience of worldwide contractors and vendors
Knowledge and/or Experience - II
Technical and Business Skills - I
- Proficient command of written and spoken English.
- Advanced keyboard and PC Skills.
- Advanced knowledge of standard computer software.
- Knowledge of some financial and budgetary processes.
- Familiar with SAP and SharePoint applications
Technical and Business Skills - II
JOB SUMMARY