Shipping and Customs Coordinator

Company: Saipem

Project: Hail and Gasha UAE

Location: UAE

Job Title: Shipping and Customs Coordinator

About us: Saipem is a global leader in engineering, procurement, construction, and installation services for the energy industry. With a strong track record of successful projects and a commitment to excellence, we strive to deliver innovative solutions to our clients.

Mission
• Supervise all Project transport and customs activities in direct coordination with Project Management, Expediting &
Inspection and Project Logistics Manager/field logistics team in order to ensure that all materials/equipment are actually
delivered to final destination in a safe and timely manner
• Coordinate Shipping & Customs Officers assigned to the Project, to run transport activities in an efficient and cost effective
manner, according to Company best practices and procedures
• Ensure a proper tracking of Project shipping & custom activities through Company tools/software

Tasks
• Liaise with the Shipping and Customs Network and ensure coordination between Project management and the various
interfaces involved in the supply chain process (i.e. Engineering, Procurement, Expediting and Inspection, Project Logistics
Managers and their operational logistics team on site)
• Prepare Project packing, transport and customs scope of works, specifications
• Support Procurement in defining the best delivery terms with vendors and, where required, subcontractors
• Distribute Shipping Instructions through the Project organization and through Shipping & Customs Network
• Support Materials Management and Project Expediting Coordinators in defining and preparing Shipping and Customs
documents
• Together with Shipping and Customs Manager, identify Clients Project Insurances requirements and address related
issues, promptly notify Insurance department when the value of a shipment exceed the Corporate Insurance deductibles and
when a damage occurs during transportation
• Issue Purchase Requisitions and Technical Bid Evaluations for dedicated Project transport contracts
• Guarantee a proper flow of information and adequate tracking of Project transportation, updating Material Status Report or
any other document required to monitor the status of the various shipments
• Coordinate Project transport and customs activities through the Shipping and Customs Officers assigned to the Project in
direct liaison, where required, with Shipping and Customs Network
• Where applicable, supported by Shipping and Customs Manager, Project Logistics Manager and Project contract
management, liaise with Clients in order to coordinate the hand over, customs formalities and/