Position Title: Administration Assistant
Department: Operations & MRTA
Location: Brisbane, QLD
Employment Type: Full-Time, Local Terms
Start Date: 01-02-2025
End Date: 31-01-2026

Purpose of Role:
The Administration Assistant provides essential administrative support to the Operations & MRTA Manager and their leadership team. This role focuses on streamlining administrative tasks, enabling efficient day-to-day operations, and fostering effective coordination across key business activities.

Core Responsibilities:

• Manage and integrate calendars for the Operations & MRTA Manager and key leaders.
• Coordinate team travel, training schedules, and field visits.
• Organize team activities, including onboarding and engagement initiatives.
• Schedule, document, and track actions for key meetings (weekly/monthly).
• Coordinate site tours (e.g., for VIPs, JV partners, and community groups).
• Oversee team leave management, rosters, time-tracking, and absence reporting.
• Assist with HSSE incident reporting and follow-up.
• Provide reporting and data support for audits and management systems.
• Maintain organizational charts, distribution lists, and team communication platforms (e.g., SharePoint, MS Teams).
• Handle other administrative tasks as required by the Operations & MRTA team.

Skills & Requirements:

• Demonstrated experience in similar administrative roles.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with incident management systems and financial tools (e.g., SAP).
• Excellent communication, time management, and problem-solving abilities.
• High attention to detail and ability to work autonomously.
• Proactive, professional, and team-oriented mindset.

Work Schedule: Monday to Friday (Office-based). Flexible work options may be considered.

Visa and Work Authorizations: Australian Citizen, PR or Permanent Work Rights holders only.