Context & Environment

The role operates within the Trading Administration team servicing a fast paced open plan energy trading environment, supporting Management functions, Heads of Desk, Traders and (for travel arrangements) some Corporate employees.

Activities

We are looking for our new Departmental Assistant, to join the Trading Administration Team at TotalEnergies Gas and Power. Junior profiles are accepted!

Do not hesitate to apply!

What you will do:

• Provide secretarial and administrative support
• Distribute and redirect DHL, courier, mail and parcels for the Trading floor.
• Book conferences and training when required.
• Help in meeting organisation , equipment set up and to ensure meeting rooms are booked and all equipment is working.
• Organise business travel , Hotel, Visa , car and produce all relevant authorisation documents.
• Prepare and submit expense claims for colleagues on the trading floor.
• Maintain an accurate Trading planner showing travel, sickness and holiday.
• To update all the personnel information for the trading floor (telephone numbers, pages, seating plan etc)
• Participate in the co-ordination of corporate events, when required.
• Greeting visitors.
• Support and cover Executive Assistant when required.
• Complete any Ad hoc tasks, as and when directed.
• Provision of administrative support to the Geneva based trading business.

Candidate Profile

Candidate profile

• You have a first experience in administration.
• Knowledge about the trading environment would be a plus.
• Strong interpersonal skills, face to face, over the telephone and in written communication.
• Good secretarial skills.
• To have a flexible, adaptable and organised approach.
• Competent in Microsoft Word, Excel, Powerpoint and Internet Explorer.
• Attention to detail and accuracy.
• Able to work under pressure and preferably experience of working in a similar environment.
• Self-motivated and take responsibility for own areas of work.
• French language skills are a pre-requisite.

At TotalEnergies, we believe that our employees' fulfilment has its roots in the wealth of the experiences they are offered. We are an equal opportunity employer committed to respecting diversity and inclusion in the workplace.

Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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