Government Affairs Executive Scheduler
501-2000
Energy
Our major client is seeking an Executive Assistant to work within their facilities located in Washington DC for a 12-month assignment.
- We are seeking candidates for a Washington DC-based Team to support its Team situated in Washington and around the world from London, to Singapore, and Australia.
- This role will also support other Client colleagues located in the Northern Hemisphere and calls for a motivated, highly organized, and detail oriented administrative professional with strong MS Office, SAP, Concur and other technical skills.
- Duties will include managing complex multi-time zone schedules, travel arrangements, meeting planning, compiling disclosure reports, contract and compliance administrative support, management of the Washington office, as well as other administrative functions of the team.
- This position is best suited for an individual with superior organization, communications and administrative skills who can effectively anticipate the needs of a highly active global government affairs team.
- Thoughtfully anticipate and manage the administrative needs of the Washington office, the global team and other Client team members as required.
- Coordinate travel arrangements and schedule meetings across global time zones.
- Help organize team activities as well as assess and prioritize daily tasks and manage long-term responsibilities.
- Work with the head of the office to manage and prioritize weekly workflow, meetings, pending decisions, calendars, messages, and incoming materials for review.
- Assist with proofreading and editing briefing materials and presentations.
- Manage monthly expense reports and process purchase orders, invoices, and vendor information within deadlines.
- Manage and work with legal staff on submitting monthly, quarterly, and annual lobbying disclosures to Congress.
- Support executive level meetings in Washington DC with meeting planning, travel arrangements, catering, and other logistical needs.
- Communicate effectively on behalf of the team to outside vendors and business partners.
- Handle confidential, sensitive, and nonroutine information and matters with discretion, confidentiality, and integrity.
- Manage the Washington office facility and logistical needs by coordinating with the building owners, addressing maintenance requirements and manage supporting service vendors.
- Take on special projects and additional duties as assigned.
- Go-getter with an optimistic outlook and positive attitude with interest in learning and contributing on projects no matter how large or small.
- Interest, education, or experience in political science and/or government affairs.
- At least three to five years of prior work experience in an administrative capacity; one to two years of previous experience in a scheduling or executive assistant role, preferably for a principal, is strongly preferred.
- Thorough knowledge of Microsoft Word, Excel, SAP, Concur and Outlook.
- Strong written and verbal communication skills.
- Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
- Excellent interpersonal skills and the ability to remain calm under pressure and meet a heavy workload.
- Ability to plan, set priorities, and stay organized.
- Ability to produce and implement consistent systems for keeping track of overflow of information.
- Bachelor degree required and Master degree prefered