Job Type

Full-time

Description

This is a full-time, direct placement role at Citadel Roofing and Solar.

Location: Greater Sacramento Area

Reports to: Operations Manager

Travel: Not required

Company:

Citadel Roofing and Solar is a well-established fast growing fully integrated roofing and solar company with more than 30 years of contracting experience, and a stellar reputation of service excellence to new construction homebuilders and homeowners throughout Northern, Central, and Southern California. Our focus and core expertise is New Construction. We serve national, regional and local homebuilders, real estate developers, and general contractors, providing long-lasting roofing, solar, and home battery storage solutions for single-family homes, multifamily dwellings, and selected commercial buildings. We leverage that expertise to also provide New Construction-grade roofing, solar, and home battery storage solutions to existing homeowners. In all cases, reliable execution and customer service are at the heart of our operations.

Role Description: The Field Ops Admin supports the daily execution of successful project installs, working mainly with the Field Operations team - which includes Citadel Superintendents, Field Techs and Warehouse team members. The FOA is a resource for team members working out on jobsites, providing critical information and responding promptly to any inquiries in order to maintain schedules. The Field Ops Admin is directly involved in supporting the construction activity and is a liaison between the Field Ops team who work mainly out in the field, and the Project Ops team in the office.

Key Responsibilities

• Generate Warehouse Pulltags
• Collect info needed to generate each pulltag
• Confirm solar drawings are accurate for install
• Generate, print and share completed pulltags with warehouse & field team
• Monitor install calendar for pulltags needed several times a day
• Follow up on missing info for pulltags with PC's/design/field team
• Enter completed Pulltags into Sage CRE Order Placards for install
• Monitor Install Calendar to order placards where needed from 3rd party 1-2x per week
• Receive and process individual requests for Placards from field team Support/Confirm Installation Activity daily
• Support field superintendents in updating Scheduled Task Dates (Teamup & CRM)
• Receive confirmation from each crew daily on what installation activity occurred
• Document installation activity for Ops & Finance team tasks Field Activity Photo Mgmt (SiteCapture)
• Review Field Activity Photos for completeness, follow up with field team on Missing/Inaccurate photos
• Track install photo compliance for payroll Process String Maps
• Receive solar string maps from the field after installation
• Scan and save the stringmap in company server files for Customer Service Field Team Payroll
• Review Timecards for accuracy (Job #'s, Lot #'s, Pay Amounts)
• Reconcile timecards with labor budgets, requesting updates from PC as needed
• Entry of payroll into Acctng system within weekly payroll deadlines PV Completion Certificates (CF2R Entries)
• Complete Installation Certificates (CF2R) after Installation confirmed complete
• Work with HERS raters to gain access to projects/lots in HERS registry
• Work with PC to resolve any issues with non-compliance General Field Team support
• Assist field team in locating / requesting necessary Job #'s for schedules & pulltags
• Provide quick help locating solar layouts or other documents that may be difficult to retrieve from the field.
• Serve as main point of contact for field team when they have questions, facilitate resolving issues with appropriate PC or manager.

Requirements

• 2+ years Administrative experience required
• Construction or Solar Administrative experience a plus
• General computer navigation and typing proficiency required o Expanded Microsoft Excel, Outlook and Adobe PDF skills a plus
• Professional verbal & written communication skills
• Attention to detail, with good habits of reviewing work for accuracy is necessary
• Ability to work independently, as well as in a collaborative team environment

Salary Description

$29.00-31.00