Context & Environment

With a lot of changes in the Cambodia tax regulation & environment, a lot of agreement & documents has to change to align with the new reality. Therefore, lots of documents have to be cleaned up to ensure alignment with the system internally & externally.

Activities

• New Station Agreement Management
  • Work closely with Retail Development Team for new contract, LOI and termination letters.
  • Ensure digital and physical storage of documents.
  • Track legal documents to ensure compliance.
• Existing Agreement Management
  • Record timeline of all contracts & digitalization (SharePoint management).
  • Draft New Agreement to be renewed.
  • Track contracts nearing expiration and expired contracts.
  • Draft terms and conditions and submit to management for approval.
  • Request fixed assets and mockups from the Asset Controller and Engineering Team.
  • Draft contracts, cover notes, and submit to legal via SharePoint for review and tracking.
  • Print out and submit to MD for approval.
  • Re-draft if there are comments or updates to legal clauses.
  • Scan, prepare, and send to TMs with a tracking Excel file via email.
  • Follow up with TMs via email and Telegram and update status to management weekly.
  • Re-scan the contract when returned from TMs (both parties signed) and keep hard copies in a folder.
  • Share with the relevant team for their information and update the timeline in the Excel file.
  • Ensure digital and physical storage of documents.
  • Track legal documents to ensure compliance.
• Station Legal Documentation Management
  • Manage VAT, Patent, MOC Certification, Station Permits, etc.
  • Ensure digital and physical storage of documents.
  • Track legal documents to ensure compliance.
  • Follow up and monitor documents to ensure existence, compliance, and accuracy.
• Letter Management
  • Draft LOIs, warning letters, and other administrative letters.
• Other Administrative Tasks
  • Assist with day-to-day administration tasks, including filling forms, documents, emails, and approval requests.
  • Prepare customer data forms for new stations.
  • Prepare modification forms for any changes from previous information.
  • Prepare blocked forms for closed stations.
  • Prepare extension forms for any requests from Lub.
  • Send, keep updated, and follow up with management.
  • Share approved forms with the IT Team for adjustment in SAP.
  • Share new codes or any changes with the Mobility Card and relevant team.

Candidate Profile

• A bachelor's degree in business administration, law, or a related field.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in handling documents and data.
• Some experience in administrative roles, preferably in contract management or legal compliance.
• Experience in managing digital and physical storage of documents.
• Familiarity with drafting and managing legal documents such as contracts, LOIs, and termination letters.
• Experience in tracking and monitoring compliance-related tasks and documents.
• Previous experience in a similar role within a corporate or legal environment would be advantageous.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

Apply

• Facebook
• Email
• X
• LinkedIn

<