Context & Environment

Assisting the HR and Admin Manager on Human Resources and administration for Marketing Services and One TotalEnergies organisation.

Activities

• Conduct HR operations across full spectrum of HR functions and processes across the full employment life cycle
• HR service deliveries and query management support (for employees) and administrative support
• Ensure consistent and accurate upkeeping/ maintenance of employee data and HRIS records including e-leave
• Coordinate, liaise, profile creation, system updates to ensure timely enrolment/or update for employees during on/or offboarding
• Timely HR reporting for internal and external requirements
• Timely handling of government statutory and related claims (HRDF, SOCSO), internal and external invoices
• Manage intra service level agreements and rebilling coordination
• Assist in organization and running of HR initiatives, events, transformation projects, engagement activities
• Assist in reviewing/creating policies, processes and documents for internal and external audits , continuous performance
• Manage employee monthly employee business and travelling expense claim
• Training administration
• Provide administrative support as and when necessary
• Handle expatriate matters such as work permit application, tenancy administration, school and liaise with appointed agencies.
• Other assigned ad hoc tasks

IT Administration Support

• In charge of company wide information system, including all hardware, Laptops, Desktops, Projector, Printers & Scanners, TV, Video Conference, Company Desk Phone and maintenance of IT Equipment.
• Providing timely support to solve IT issues/request including setting up accounts for new users and termination of accounts.
• Apply Security guidelines defined by Company and ensure security awareness of all users.
• Manage the decommissioning of obsolete equipment, ensuring adequate archiving and proper disposal.
• Communicate with HQ's IT team on all IS/IT issues like Domain Server issue.
• Maintain an overview of all IT Equipment/Infrastructure/ Devices/ Application inventory including purchasing, configuration, condition and eventual replacement (E,g. : WAN/LAN Switches

Candidate Profile

• Minimum 3 years of experience in HR operations or a related field.
• Degree in Human Resources, Psychology, Business Administration, or equivalent.
• Attention to detail and ability to handle confidential information with discretion
• Knowledge of HR policies and procedures, employment laws, and regulations.
• A candidate with grit
• Proficient in Microsoft Applications in Excel, Power Point and Word

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

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TotalEnergies Marketing Malaysia Sdn Bhd (TEMMY) is a subsidiary of TotalEnergies, a global multi-energy company headquartered in France. TEMMY operates in Malaysia, focusing on the distribution and marketing of petroleum products, lubricants, and related services. The company serves various sectors, including automotive, industrial, and commercial markets, providing innovative and sustainable energy solutions.