Job Purpose

• The providing all necessary information/ documentation/ services to concerned department (HR) regarding all employees from Construction Department on timely manner.
• Assistant is appointed and dismissed by order of the Fin coordination with the logistics superintendent. In work, the Assistant is directly subordinated to the logistics superintendent.
• In activities, the Assistant is guided by the Constitution of Turkmenistan, the current legislation of Director of Turkmenistan Operations regulating the issues of labor & salary, orders of management, as well as current job description.

Job Responsibilities

• Comprehensive administrative assistance to the Construction Department on HR matters
• Timely provision and delivery of necessary information to the HR department by the Construction Department.
• Distribution and planning of work. Timely notification of managers regarding urgent documentation or meetings / gatherings.
• Ordering office furniture and stationery, working with mail, sending received letters to the divisions of the Construction Department, compiling reports.
• Preparation of time sheets for employees on a monthly basis of the Construction Department with the approval of the heads of divisions.
• Preparation of work schedules for employees of the Construction Department, as well as taking into account their transfer from one division to another / from onshore to offshore facilities from offshore to onshore facilities.
• Preparation of memos of various nature for the entire department as directed by the manager (recall from off days, overtime work, additional duties, change of work schedule, etc.)
• Maintenance, preparation and control of annual leave schedules for all employees of the Construction Department.
• Preparation of TRF (Travel Request Forms) for relocation/accommodation reservations for the Construction Department personnel.

Education

Qualification Requirements:

• Primary vocational education. (Higher education is a privilege).
• Minimum 2 years of experience in the similar position.
• Knowledge of office administration.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Effective organizational skills.
• Computer skills at high professional level.
• Effective written & verbal communication skills in Russian, Turkmen and English.
• Should have good time management skills.
• Ability to utilize multiple word-processing and database applications including MS Office applications Word, Excel, power point as well as Adobe Acrobat, etc.

Job Requirement

Core HSE

Annual Work Program and Budget (WP&B)

Project HSSE Review (PHSSER)

Digital Copyrights

Business Continuity and Disaster Recovery Planning

Document Control (Technical)

Software Skills - MS Office

Electronic Document Management - Business Documents

Organization and Management of Meetings

Standard Operating Procedures

Planning and Organizing

Management of Change

Audit Process

Report writing

Market Economics, Supply and Demand

Business Data Management

Corporate Code of Conduct

Planning , scheduling and forcasting

Department Objectives and KPIs

Construction process and activities

Resources planning

Analysis and problem solving

Leadership

Procedure and process control

Material Ordering and Expediting

Work and resources reporting

Timesheets and HR communications

Adherence to company safety policies

Safety culture and reporting

Field HSE Objectives and KPIs

Certifications

Skills

Physical Requirements

Years of Experience