Job Description:

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. bp's customers & products (C&P) business area is setting up a business and technology center (BTC) in Santa Fe, Mexico City.

This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, leveraging technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC.

This position will be located in our offices in Santa Fe, Mexico City.

** IMPORTANT- Please upload your resume in English**

As the Project Administrator you will support the execution of day-to-day projects and portfolio activities. The selected candidate will handle the creation of Purchase Requisition, Purchase Orders (PO's), entering all change orders in Change Order Tracker for each project/General Contractor for reporting. You will monitor GR/IR balance for vendors to ensure invoices have been processed in a timely fashion, remediate ad requires, develop Project Authorization Form (PAF) and submit for approval Upon project completion submit financial close-out package to Fixed Assets.

Key Accountabilities:

• Review approved vendor proposals and create purchase requisitions per brand process
• Create Purchase orders per BP's Procure to Pay (P2P) requirements (if required)
• Work with the BP team on timelines and deliveries, adjust PO's and advise suppliers
• Collect and handle new vendor master setup/changes per BP's requirement
• Upon receipt of the approved budget for projects, develop PAF and submit for approval.
• Monitor processing of PAF to ensure PAF is processed and matches submittal.
• Submit supplemental PAF's as required.
• Verify all invoices are posted
• Close all PO's assigned to the project
• Prepare cost report for project
• Identify assets to be removed upon replacement
• Prepare PO reports from ERP system to show remaining balances - chase down invoices and closing of projects.
• Prepare ad hoc reports as requested by BP Management.
• Work on Business critical and special requests/projects as required
• Attend project meetings as required
• Backup for other Project Admins when required

Job requirements and essential criteria

• Bachelor's degree is desirable, but not required
• SAP experience is a must
• Capable of running basic reporting
• Administration experience preferred
• Advanced English proficiency is a must

Skills & Competencies

• Willingness to learn new skills and tackle additional responsibilities.
• Strong prioritization skills and can work independently.
• Analytical and problem-solving skills.
• Strong interpersonal and communication skills.
• Strong attention to detail
• Strong MS-Office products skills and willingness to acquire new skills
• Technically savvy and self-sufficient when it comes to various IT / software platforms

This position will be located in our offices in Santa Fe, Mexico City. We are currently working under a hybrid schedule, three times a week from the office.

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity! We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. We offer benefits to enable your work to fit with your life, including flexible working options and paid parental leave policy, among others.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.