JOB DESCRIPTION

Wood (trading locally as WOOD KSS LLP) is currently recruiting for Proposals Coordinator with extensive experience in the oil and gas petrochemical industry.

RESPONSIBILITIES

• Preparation and co-ordination of proposal estimates in accordance with ITB requirements and relevant commercial procedures and policies
• Overall proposal co-ordination and preparation in accordance with Company policies and procedures
• Manage and lead the overall bid process and be responsible for the overall bid submission (technical &commercial)
• Manage the development of expressions of interest, pre-qualifications and proposal responses as required following the Proposals Process, including:
• Assist the assigned Project Manager in the preparation of the technical content including project execution methodology and supporting documents such as schedule, personnel nominations, man-hours, deliverables lists, technical clarifications and deviations
• Manage the proposals coordinators with proposal data entry, formatting, editing, reviews, reproduction and delivery
• Establish, monitor and control the budget for a proposal, pre-qualification and expression of interest as required
• Set and manage the proposal schedule and allocation of responsibilities to the bid team, in line with the tender governance procedures, ensuring the bid team are on target throughout the proposal process
• Arrange and chair various strategy and review sessions coordinating feedback received into the proposal response
• Assist and facilitate technical reviews
• Ensure timely submission of proposals to client office
• Lead, present, attend and facilitate client meetings as required including the preparation of presentation material
• The role will involve regular engagement with and presentation to Management in establishing and managing the proposal strategy and approval to submit stage gate
• Liaises with the technical disciplines and support function in the delivery of the proposals process
• Ensuring that tender approval process followed and that all necessary approvals obtained
• Administration of Tender Review System
• Obtaining all necessary Tax, Insurance and Treasury advice and ensuring same is incorporated into proposal pricing
• Maintain and promote a safe working environment and demonstrate correct HSSE behaviors and leadership

QUALIFICATIONS

• Bachelor's Degree from an accredited university required in an Engineering
• 2-5 years in business environment required

Knowledge, skills and experience:

• Proposals experience desired but not essential
• Industry experience related to the supporting business is preferred but not required
• Strong communication (written and verbal), interpersonal and presentation skills
• Strong organisational, coordination, problem solving and multi-tasking skills
• Strong proofreading, editing and business software skills (style, format, grammar, etc.)
• Experience in marketing techniques (layout, graphics, value proposition) preferred
• Able to work with a wide range of professionals including finance, engineering, project management, People & Organisation and HSE/QA.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and SharePoint

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.