Energy Project Coordinator (Procurement Analyst - L II) Facility Administration, Office of Facilities Development (Central Office)
NYC Health Hospitals
Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible
NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Job Description
NYC Health + Hospitals is the largest public health care system in the United States, providing essential outpatient, inpatient, and home-based services to over one million New Yorkers each year across the city's five boroughs. Our extensive network includes ambulatory care centers, acute care hospitals, post-acute/long-term care facilities, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely committed to empowering all New Yorkers-without exception-to live their healthiest lives.
As part of its broader sustainability commitment, NYC Health + Hospitals is actively advancing decarbonization and energy efficiency initiatives across its building portfolio, supporting the City's GHG emissions reduction targets under Local Law 97 (LL97). To support this mission, we are seeking an Energy Project Coordinator (Grant Funded) to assist with the delivery of energy projects and associated financial operations. This position will report to the Director of Energy Management and serve as a key liaison between the Energy Team and internal/external stakeholders. Core responsibilities include overseeing project financial administration, monitoring budgets, coordinating invoices and grant activities, and ensuring accurate and organized project documentation.
Key Responsibilities:
Project Delivery Support:
Execute administrative tasks to support efficient energy project implementation, including creating requisitions, submitting project registration forms, generating work orders to initiate projects or register change orders, tracking and managing Purchase Orders, reconciling financials at project closeout, and reviewing change order packages for completeness.
Invoicing and Reimbursement Coordination:
Review and submit contractor payment requests to Capital Accounting, ensuring all required documents and forms are complete and accurately filled, and signatures are in place. Follow up to ensure timely payments. Manage quarterly reporting and invoice submission to the DCAS Division of Energy Management (DEM) for reimbursement under grant awards and intra-city agreements. Verify invoice packages for completeness, including backup documents, sign-in sheets, and certified payroll.
Project Schedule Monitoring and Documentation Management:
Regularly review energy project schedule updates to identify delays, especially for critical path items. Once Kahua software is implemented, maintain all energy project information within the platform. Send periodic reminders to Project Managers to update project trackers and ensure proper documentation and filing of all contract deliverables throughout each project milestone.
Capital Budget Tracking:
Utilize PeopleSoft and other in-house software programs to monitor and report on the Energy Program's capital budget. Develop and maintain budget reports, assist with planning, and ensure sufficient funds are registered and committed for current and future fiscal years. Track expenditures, registrations, and spending against budget allocations.
Financial Documents Review and Budget Alignment
Review Capital Project (CP) requests for completeness-including project description, justification, scope, estimated costs, and timeline-and take the lead in submitting them to the Capital Budget Team. Additionally, review project budgets to ensure that NYC Health + Hospitals and DCAS funds are accurately allocated to the appropriate budget activity codes, supporting streamlined contractor billing and payment processing.
Grant and Rebate Management:
Support grant and rebate efforts by assisting with applications and proposals, organizing required paperwork, and coordinating submissions. Follow up on grant-related issues and provide project status updates to utility partners and DCAS DEM Incentive teams.
Support for Expense Funded Energy Projects:
Coordinate utility pre- and post-inspection site visits with facility staff and DEM Incentive teams. Assist with paperwork and coordination for Job Order Contracts (JOCs) and support ExCEL-funded energy projects.
Energy Budget Management:
In collaboration with the Chief Decarbonization Officer and the Director of Energy Management, ensure DEM cost contributions are accurately aligned with fiscal year needs. Request budget adjustments from DCAS DEM when necessary, and coordinate with the Capital Budget team to reallocate any remaining H+H funds to the HOENERGY holding code upon project closeout.
Project Management Support and Development:
Work alongside energy project managers to gain practical experience in planning, executing, and managing energy projects. Support day-to-day activities to build a well-rounded understanding of project delivery, technical requirements, and stakeholder coordination
Minimum Qualifications
Possession of an acceptable professional procurement certification may be substituted for up to one (1) year of the required experience described in "1" above.
Special Notes
Department Preferences
Preference will be given to qualified candidates with the following knowledge, abilities, education, experience and/or skills:
Educational Level:
Knowledge, Skills, Abilities and other Requirements:
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
If applying online, please include your cover letter in the same file attachment with your uploaded resume.
NYC Health and Hospitals offers a competitive benefits package that includes:
NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Job Description
NYC Health + Hospitals is the largest public health care system in the United States, providing essential outpatient, inpatient, and home-based services to over one million New Yorkers each year across the city's five boroughs. Our extensive network includes ambulatory care centers, acute care hospitals, post-acute/long-term care facilities, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely committed to empowering all New Yorkers-without exception-to live their healthiest lives.
As part of its broader sustainability commitment, NYC Health + Hospitals is actively advancing decarbonization and energy efficiency initiatives across its building portfolio, supporting the City's GHG emissions reduction targets under Local Law 97 (LL97). To support this mission, we are seeking an Energy Project Coordinator (Grant Funded) to assist with the delivery of energy projects and associated financial operations. This position will report to the Director of Energy Management and serve as a key liaison between the Energy Team and internal/external stakeholders. Core responsibilities include overseeing project financial administration, monitoring budgets, coordinating invoices and grant activities, and ensuring accurate and organized project documentation.
Key Responsibilities:
Project Delivery Support:
Execute administrative tasks to support efficient energy project implementation, including creating requisitions, submitting project registration forms, generating work orders to initiate projects or register change orders, tracking and managing Purchase Orders, reconciling financials at project closeout, and reviewing change order packages for completeness.
Invoicing and Reimbursement Coordination:
Review and submit contractor payment requests to Capital Accounting, ensuring all required documents and forms are complete and accurately filled, and signatures are in place. Follow up to ensure timely payments. Manage quarterly reporting and invoice submission to the DCAS Division of Energy Management (DEM) for reimbursement under grant awards and intra-city agreements. Verify invoice packages for completeness, including backup documents, sign-in sheets, and certified payroll.
Project Schedule Monitoring and Documentation Management:
Regularly review energy project schedule updates to identify delays, especially for critical path items. Once Kahua software is implemented, maintain all energy project information within the platform. Send periodic reminders to Project Managers to update project trackers and ensure proper documentation and filing of all contract deliverables throughout each project milestone.
Capital Budget Tracking:
Utilize PeopleSoft and other in-house software programs to monitor and report on the Energy Program's capital budget. Develop and maintain budget reports, assist with planning, and ensure sufficient funds are registered and committed for current and future fiscal years. Track expenditures, registrations, and spending against budget allocations.
Financial Documents Review and Budget Alignment
Review Capital Project (CP) requests for completeness-including project description, justification, scope, estimated costs, and timeline-and take the lead in submitting them to the Capital Budget Team. Additionally, review project budgets to ensure that NYC Health + Hospitals and DCAS funds are accurately allocated to the appropriate budget activity codes, supporting streamlined contractor billing and payment processing.
Grant and Rebate Management:
Support grant and rebate efforts by assisting with applications and proposals, organizing required paperwork, and coordinating submissions. Follow up on grant-related issues and provide project status updates to utility partners and DCAS DEM Incentive teams.
Support for Expense Funded Energy Projects:
Coordinate utility pre- and post-inspection site visits with facility staff and DEM Incentive teams. Assist with paperwork and coordination for Job Order Contracts (JOCs) and support ExCEL-funded energy projects.
Energy Budget Management:
In collaboration with the Chief Decarbonization Officer and the Director of Energy Management, ensure DEM cost contributions are accurately aligned with fiscal year needs. Request budget adjustments from DCAS DEM when necessary, and coordinate with the Capital Budget team to reallocate any remaining H+H funds to the HOENERGY holding code upon project closeout.
Project Management Support and Development:
Work alongside energy project managers to gain practical experience in planning, executing, and managing energy projects. Support day-to-day activities to build a well-rounded understanding of project delivery, technical requirements, and stakeholder coordination
Minimum Qualifications
- A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
- An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in 1 above; or
- A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory fulltime professional experience as described in 1 above; or
- A combination of education and/or experience equivalent to 1, 2, or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described in 1 above.
Possession of an acceptable professional procurement certification may be substituted for up to one (1) year of the required experience described in "1" above.
Special Notes
- To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one (1) year served at Assignment Level I or one (1) additional year of the experience described in "l II above.
Department Preferences
Preference will be given to qualified candidates with the following knowledge, abilities, education, experience and/or skills:
Educational Level:
- A Baccalaureate Degree in Business Administration, Finance, Accounting, Engineering or related fields.
- Undergraduate degree from an accredited college/university, advanced or professional degrees
- At least 3 years of budget planning experience for a government entity.
Knowledge, Skills, Abilities and other Requirements:
- Excellent research and writing skills
- A cooperative attitude and a willingness to work as a member of a team to fulfill H+H's mission and objectives.
- Detail oriented with the ability to handle multiple projects simultaneously.
- Meet deadlines and work
- Proficiency in Microsoft Office Excel, Windows and Internet use required.
- Proficiency in Microsoft Office, including Word, Excel, Access and PowerPoint
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
If applying online, please include your cover letter in the same file attachment with your uploaded resume.
NYC Health and Hospitals offers a competitive benefits package that includes:
- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs
JOB SUMMARY
Energy Project Coordinator (Procurement Analyst - L II) Facility Administration, Office of Facilities Development (Central Office)
NYC Health Hospitals
New York
6 days ago
N/A
Full-time
Energy Project Coordinator (Procurement Analyst - L II) Facility Administration, Office of Facilities Development (Central Office)