Materials Coordinator
2001-30000
Other
What are you going to do
Essential skills and knowledge
- Coordinate material planning and ensure the timely availability of required construction materials in accordance with project schedules.
- Interface daily with procurement, logistics, warehouse, QA/QC, and construction teams to monitor material movement and resolve bottlenecks or delivery delays.
- Track material requisitions (MR), purchase orders (PO), and material receiving reports (MRR) to ensure completeness and accuracy of documentation.
- Verify and inspect incoming materials for conformity with technical specifications, including quality checks, certifications, and damage reports.
- Maintain and update material tracking registers, logs, and inventory databases using relevant ERP systems or project platforms (e.g., SAP, SmartPlant, etc.).
- Coordinate tagging, labeling, and preservation of materials as per project requirements and ensure proper storage conditions are met at laydown areas and warehouses.
- Support the development and maintenance of material issuance procedures, including allocation to specific work packages or construction areas.
- Monitor surplus, excess, and unused material stock for reallocation or return and prepare related reports and documentation.
- Ensure all material handling, transportation, and storage activities comply with HSE standards and company policies.
- Liaise with vendors and third-party logistics providers to track deliveries, manage customs clearance (if applicable), and resolve any discrepancies.
- Participate in regular coordination meetings with construction, procurement, and warehouse teams to align material availability with installation priorities.
- Assist in preparing weekly and monthly reports on material status, shortages, critical items, and consumption forecasts.
- Flag any material risks or potential delays to project control or construction managers and recommend mitigation actions.
Essential skills and knowledge
- Indonesia citizenship
- Minimum 8 years of experience as a Materials Coordinator or in a similar role within large-scale industrial projects (preferably smelting, refinery, or heavy process industries).
- Proven experience in handling mechanical, piping, and electrical materials.
- Familiar with material management systems and tools (e.g., SAP, SmartPlant Materials, or other ERP systems).
- Strong understanding of procurement processes, material tracking, warehousing, and logistics.
- Good knowledge of construction material specifications and quality documentation.
- Demonstrated ability to work collaboratively with cross-functional teams (procurement, warehouse, construction, vendors).
- Proficiency in Microsoft Excel and reporting tools for tracking and analysis.
- Good command of English, both written and spoken.
- Strong organizational, analytical, and problem-solving skills.
- Excellent communication and coordination abilities.
- Able to work in remote site/project locations under a rotational schedule.
- Possess a diploma or bachelor's degree in engineering, logistics, supply chain, or a related field.
- Familiarity with HSE requirements in material handling and site operations.
JOB SUMMARY
Materials Coordinator