Job title SAP Contracts Administrator
Location Paris
Duration 12 months renewable
Status Residential

The Job holder supports the processes of Contracts and Procurement activities for the EPC-CPI Contract by performing the following tasks:
-             Promote & comply with applicable safety instructions and other Company HSE procedures in all activities
-             Carry out work in compliance with Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices

Pre-Award Tender Phase

-             Participate in planning’s phases of the needs / statement of requirements with the Project Panning team
-             Analyze all Purchase Requisitions (PR) expressed by the Project to ensure that adequate material specification (to finalize S.O.W), budget authorizations and relative cost centers have been provided
-             Ensure the accurate input of all necessary procurement data in SAP
-             Prepare the Call for Tender documentation and specific Tender and Tender Evaluation Procedures in line with Project and Company procedures,
-             Propose the bidder lists according to the nature of the requests
-             Group PR’s to reduce process costs
-             Prepare Call for tenders (CFT) and launch CFT’s in SAP Ariba.
-             Answer to tenderers’ requests for clarification
-             Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
-             Organize and lead negotiations with suppliers associated with award and performance of POs / Contracts 
-             Issue RTAs in Duet with Métier Partners in charge of the request
-             Establish corresponding contractual documents: purchase orders, etc.
-             Make sure all Purchase Orders (PO), and contractual documents include the necessary related QA/QC provisions.
-             Ensure the follow-up of purchase orders / contracts until complete reception and payment
-             Ensure rapid and correct validation of PO’s / Contracts
-             Ensure reception of acknowledgement of receipt for PO’s / Contracts from suppliers

Post Award Contract Administration

Ensure that the Contracts assigned are administered in accordance with the agreed contractual terms and conditions and that Company’s interests are always protected:

-             Ensure Suppliers' deliveries / commence services on time by tracking progress
-             Negotiate and solve all minor changes leading to contract amendment from the Project team or suppliers
-             Ensure that SAP data is kept up to date
-             Modification of Purchase Orders in SAP
-             Administer contractual correspondence, change orders logs and filing,
-             Review requests for minor change orders and prepare / validate change order documents,
-             Administer Contractor claims files 
-             Ensure all contractual certificates, guarantees and insurances required under the Contract are in place and received in due time,
-             Coordinate the processing of Contractor’s monthly applications for payment and verify invoice submissions,
-             Administer all contractual data necessary to be recorded in SAP (ERP system) for establishing commitments, their follow up and payments

Qualifications/Experience required
C&P compétences
-             Highly proficient in SAP ERP
-             Highly proficient in various Microsoft Office software suite
-             Contracts / Procurement experience in the management of EPC/EPCI construction contracts from pre-award to final account preferably on offshore / subsea packages 
-             Good command of English language


Qualification and background
-             Must be highly proficient in the use of SAP
-             Diploma: Quantity Surveying / Contracts Law / Engineering / Business Subject would be a plus
-             International Experience Required:       Yes
-             5 years, practical, relevant and progressive experience in placement and administration of EPC/EPCI construction technical contracts in offshore/marine Oil & Gas Projects.
-             Personal Abilities: Knowledge and understanding of contract processes in projects.
-             Good general knowledge and understanding of project control, commercial, legal and insurance matters, and an understanding where relevant to construction and supply contracts.
-             Very good understanding of different means of contractor remuneration and their commercial implications, practical experience of their use.
-             Good communication, organizational skills, capabilities to take workload & work under pressure, able to work in a multicultural and cross-functional environment.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.