Administrative Support Assistant II, School of Mining & Mineral Resources (Extended Temporary)

Posting Number
req23060

Department
Sch of Mining & Mineral Res

Department Website Link
https://mining.arizona.edu/

Location
Main Campus

Address
1235 James E. Rogers Way, Tucson, AZ 85719 USA

Position Highlights

This temporary position will support the School of Mining and Mineral Resources by creating and organizing comprehensive program documentation, including standard operating procedures (SOPs), templates, and related tools. The role will also involve collecting and documenting key program metrics to support ongoing evaluation and improvement efforts. Additionally, the position will develop standardized report templates to ensure consistency and clarity in program reporting.

This is an Extended Temporary Employment (ETE) position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Program Documentation

• Work with program manager and core function leaders to identify and document key programs (including Mines for Limitless Minds, Mining Social License Summit, Cu at the Mine, Student Success and others as time allows).
• Work with Program Manager to create/document program SOPs, project plans, checklists and other templates (for programs mentioned above).

Event Support

• Assist program manager with event planning and preparations for 1-2 events.
• Coordinating project meetings, updating project plan.
• Securing campus partner resources and permits.
• Vetting and contracting food and beverage vendors.
• Preparing event partner rental order and coordinating setup and tear down.
• Coordinating with marketing and production vendors.
• Providing exhibitor and sponsor support.
• Providing event platform support.

Report Template Development

• Work with program manager and 5 core function leaders to develop regular report templates and produce draft reports.

Metrics Documentation

• Work with program manager and core function leaders to identify, define, and document key metrics (roughly 5 key metrics per function, 5 core functions).

Knowledge, Skills, and Abilities (KSAs)

• Ability to create clear and well-organized documentation, including standard operating procedures and templates.
• Knowledge of process documentation best practices to support operational consistency and improvement.
• Strong time management skills, with the ability to prioritize tasks and meet deadlines in a dynamic environment.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

Experience with large scale event support and documentation.

Experience with Cvent event platform.

Experience with process documentation.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$18.15 - $22.69

Compensation Type
hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date
12/7/2025

Contact Information for Candidates
Kandie Stanton | kandies@arizona.edu

Open Date
6/11/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.