JOB DESCRIPTION

Job Summary

The Accounts Payable (AP) Staff - Third-Party and Intercompany is responsible for processing, verifying, and reconciling all outgoing payments to external vendors and intercompany affiliates. This role ensures timely and accurate disbursement of funds, proper documentation, and compliance with company policies and applicable tax laws. The AP staff supports end-to-end payable processes including invoice entry, approval routing, payment execution, and reconciliation. The position requires coordination across procurement, receiving, treasury, and group accounting teams.

Key Responsibilities 1. Third-Party Accounts Payable

Process vendor invoices and ensure accurate GL coding, PO matching, and approvals.

Perform 3-way matching of invoices, purchase orders, and goods receipts.

Monitor outstanding invoice issues and resolve discrepancies with vendors or internal stakeholders.

Maintain up-to-date vendor master data and ensure compliance with onboarding controls.

Communicate payment schedules and respond to vendor inquiries professionally.

2. Intercompany Payables

Record and reconcile intercompany invoices in accordance with group policies.

Maintain intercompany payables and receivables balances, and follow up on variances.

Coordinate month-end reconciliation with affiliated entities and internal departments.

Ensure proper documentation and timely settlement of intercompany transactions.

3. Payment Responsibilities

Prepare and schedule payments in accordance with payment terms (weekly, bi-weekly, urgent).

Process payments via multiple methods: electronic bank transfers (EFT), checks, wires, and corporate cards.

Liaise with the treasury team to ensure payment files are processed on time and funds are available.

Verify payment details including bank information, amounts, and remittance advice.

Maintain accurate records of all payments and ensure they are posted in the ERP system.

Generate payment reports, remittance advice, and assist with bank reconciliations.

Support compliance with internal approval workflows and payment authorization levels.

4. Reporting and Compliance

Support internal/external audits with required documentation and schedules.

Prepare AP aging reports, payment forecasts, and cash flow impact analysis as needed.

Adhere to internal controls, company policies, and regulatory requirements (e.g., VAT, WHT).

Participate in AP process improvements and documentation of standard procedures.