Job Description:

About the Role

We're simplifying the way we run HR in BP and our Global HR Services team is at the heart of this new way of working. A global shared services organisation; every effort is taken to ensure consistency and standardisation of the HR processes across the globe. However, we understand that every country has their unique legal, fiscal and regulatory requirements and there is still a need to support them.

The Local Admin & Payroll Delivery Senior Specialist is accountable for the payroll processing and local administration activities for local country entities. This role is responsible to ensure payroll is processed according to schedule and comply to local tax and statutory requirement. This role requires close collaboration with Country HR to ensure any legal, fiscal and regulatory changes or implementations are led accordingly.

Key Accountabilities

• Compensation administration processing such as annual base salary review coordination, sign on bonus, spot bonus, etc.
• Ensure compliance with Japan's statutory payroll requirements, including employment insurance, health insurance, welfare pension, and resident tax.
• Lead Japan-specific annual payroll processes such as year-end tax adjustments, issuance of withholding tax certificates, and special collection of resident tax.
• Maintain up-to-date knowledge of Japanese labor laws and social insurance regulations, and ensure accurate application in payroll operations.
• Liaise with relevant government agencies and vendors to ensure timely and accurate processing of statutory filings and payments.
• Handle My Number (Individual Number) collection and management in accordance with Japanese data privacy regulations.
• Benefit administration processing such as benefit enrolment, shift allowance, medical allowance, pension, group insurance, etc.
• Leave administration processing such as unpaid leave, employees returning from leave, parental/child care leave, and leave balance enquiries
• Exit administration processing such as resignation, retirement, redundancy and termination. Activities include preparation of these exit packages and letters
• Third Party administration processing such as vendor invoicing and coordination with Finance for payment, etc.
• Act as Tier 2 support for enquiries pertaining to compensation, benefits, payroll and tax.
• Physical Record Management - filling and extracting physical records based on customers' request
• Care for document retentions - both softcopy and hardcopy
• Active daily management of service request queue system to ensure appropriate workload/effort assignment for efficient service delivery
• Accountable Japan's payroll and statutory processing, to ensure compliance to legal, fiscal and regulatory requirement. This includes any of form of remunerations, statutory contributions, fund release to statutory bodies, tax reporting and clearances, payment to vendors and employees.
• Ensure payroll services are delivered in accordance to agreed performance matrixes and adhere to global HR Standard Operating Procedure.
• Accountable for payroll, tax and any external statutory audits
• Coordinates with Finance teams to ensure all the financial related transactions relating to payroll activities are in place (e.g. financial postings, fund availability in treasury)

Requirements

• A degree or professional qualification, in human resources management or its equivalent.
• Business-level proficiency in English and Native-level fluency in Japanese as need to work with japan market and Business Technology Center in Malaysia.

Technical Capability

• Proficient knowledge of Japan payroll and Japan social insurance
• Understanding local regulatory requirements and able to provide professional advice and act as an expertise in this area
• Prior experience in HR Shared Service / service centre in a multi-national organisation is a plus
• Analytical thinking and Digital proficiency
• Risk Management - acts with high level of integrity and respect for data privacy, ability to takes steps to mitigate against risks in this space and knows when to call out any concerns.

Business Capability

• An eye for business & customer focus- keeps up to date with internal and external context, seeks to understand the relationship between their activity and the local business drivers. Aware that HR is an enabler of the business and seeks to ensure HR solutions lead to enhanced business
• Solutions focus - offer solutions and make improvements to processes which will contribute to the business
• Drives value-adding solutions and a track record of improvement
• Ability to analyse leading practice, market trends and benchmarking

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements

• Possibility to join our social communities and networks

• Learning opportunities and other development opportunities to craft your career path

• Life and health insurance, medical care package

• And many other benefits!

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform job functions, and receive other benefits and privileges of employment.

We'd love to hear from you to request any accommodations!

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Agility core practices, Agility core practices, Analytical Thinking, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations, Extract, transform and load, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational knowledge, Performance and planning, Project and programme management, Stakeholder Engagement, Stakeholder Management {+ 2 more}

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.