JOB PURPOSE

Perform a complete purchasing cycle which include, but not limited to, analysing and studying the purchase requests, obtaining tenders' techno-commercial clarifications, negotiating with the suppliers, and conducting technical evaluations and commercial assessments to contribute in supporting the business operations at an optimized cost.

KEY ACCOUNTABILITIES

Procurement Management

• Perform a complete purchasing cycle through conducting discussions with the users and suppliers to clarify techno-commercial aspects of the tenders before recommendations are made with emphasis on total cost factors and maximum savings to the Company.
• Analyse, study, identify, and classify the purchase requests (like the long-term pricing agreements) to procure various types of materials and equipment required for different locations including the Head Quarter in a cost effective manner.
• Negotiate the prices with the suppliers as per the guidelines of the delegation of authority and Company's policies and procedures.
• Conduct the necessary studies to identify the suitable sources of supply for the continuous availability of the required items to meet the business needs.
• Ensure the budget availability in co-ordination with the Finance (Budget & Cost Control) prior to the procurement process.
• Review the technical evaluation of bids and carry-out commercial assessment as per ADNOC purchasing procedures.
• Prepare purchase orders and related amendments, as required, for approval and further processing.
• Coordinate with the Logistics for the timely delivery of materials. Ensure the settlement of purchase order discrepancies in coordination with all concerned parties for proper close out.
• Participate in reviewing and updating the procurement processes and procedures in alignment with the business objectives.

Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective functional objectives.

Budgets

• Provide input for preparation of the Section / Team / Department budgets and assist in the implementation of the approved Budget and work plans to deliver functional objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Section / Team / Department policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.
• Comply with all applicable legislation and legal regulations.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Section / Team / Department in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best Industry standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices

Reports

• Provide inputs to prepare MIS and progress reports for Company Management.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

Minimum Qualification

• Bachelor Degree in Engineering or an equivalent degree in Supply Chain Management .

Minimum Experience & Knowledge & Skills

• 6 years of experience in the procurement functions within a large industrial organization, preferably in the Oil and Gas industry.
• Good understanding of purchase requisitions, purchase agreements' preparation, supplier review and selection (technical and commercial evaluation) price negotiations, etc.
• In depth knowledge of international material standards.
• Analytical / negotiation skills with techno-commercial capabilities.
• Planning, organising, scheduling, co-ordinating, checking, examining, and recording.
• Expertise in applying total quality management concept to the procurement activities.
• Thorough knowledge of materials used in the Oil and Gas industry (Preferable).
• In depth knowledge of / experience in applying the oil and gas industry supply chain codes and standards (Preferable).
• Knowledge of the relevant HSE procedures and practices.
• Excellent verbal, writing, and presentation skills.
• Experience with IT applications relevant to the job.
• Knowledge of applicable UAE laws and regulations.