Lead of Reporting

NFS Project

Part A: Job Specification

Job Purpose

Provides coordination of input and generation of routine and ad-hoc reports and presentations for use internally within the Project Management Team (PMT) and by Qatargas Management and Shareholders for NFXP Onshore Project.

Key Accountabilities

(Duties include but not limited to)

Understand large databases of project activities related to project progress, schedule, cost, risk and other associated parameters and analyze and summarize the content & key messages fit-for-purpose for relevant internal/ external stakeholder.

Assist and support the development of presentations to management and shareholders by providing accurate and reliable information.

Develop a set of standard reporting tools,templates, procedures, guidelines and flow charts to suit project requirements and needs (dashboards, monthly, weekly, risk, action tracking and KPI reports).

Standardise reporting across EPC packages; forms, flow of information/data/ processes and provide a tool to the project team that utilises current information to enhance communication and support effective project execution.

Develop efficient reporting services and generate timely and accurate reports for the NFXP Onshore Project.

Participate in corporate governance activities such as Gate reviews, Independent Project Reviews (IPR), Cold Eye Review (CER), Constructability Reviews (CRR) and internal audits as Reporting Subject Matter Expert.

Provide timely planning, analysis and reporting expert advice to Project Management Team (PMT), highlighting any emerging situations requiring action to ensure project deliverables are achieved.

Develop and implements reporting calendar to standardize reporting cuttoffs; report submissions timing for all PMT & Contractors team members. 

Reporting and Relationships

Reports to Head of Reporting, Business

Internal - Interfaces with various project teams and departments on resolving related issues that requires effective communication, initiative, flexibility and an ability to induce collaboration.  

Exhibits team leadership skills, integrity, interpersonal understanding, and self-confidence.

External -Regular contact with EPC Contractor/subcontractors and project stakeholders at site.

Job Context & Major Challenge(s)

Role is located within NFS Business Team, that provides business & commercial management support for project implementation. Primary responsibility of the role is to be able to analyze large databases accurately and professionally in order to summarize and develop management reports with the right content & message fit-for-purpose for the target audience.  In addition, the role shall also identify, recommend and implement improvements in planning and reporting systems & processes as may be required. 

Part B: Candidate Specification - Minimum Requirements

Technical and Business Skills

Excellent written and spoken English skills.

Excellent computer skills in all Microsoft office packages (excel, powerpoint and word) and some technical packages such as Power BI, Primavera etc.

Hands on experience in preparing presentations with Histograms, Line graphs, pie charts, water fall diagrammes, trend curves, etc.

Strong organisational, planning and presentation skills.

Good communication and interpersonal skills.

Ability to influence others to ensure receipt of timely and accurate data.

Ability to review and question data to ensure accurate and quality input.

Behavioural Competencies

SHE Understanding (3)

Quality/Quantity of Work (4)

Ethics and Integrity (4)

Planning and Organizing (4)

Trust and Empowerment (4)

Initiative/Commitment (3)

Teamwork/Supporting Others (3)

Interpersonal Skills (3)

Communication and Information Sharing (3)

Service Orientation (3)

Innovation (3)

Problem Solving (3)

Job Knowledge (4)

Supervising Others (2)

Qualifications

Bachelor Degree in Engineering or Management.

Knowledge and/or Experience

12 years' experience in project engineering or project controls such as planning and reporting working within a Project environment in the oil and gas industry and/ or in a globally renowned management consultancy practice. Advanced knowledge of management reports for large & complex projects and reporting systems.

Generic Accountabilities - All

Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Technical and Business Skills

Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.

Takes initiatives, based on experienced gained, to deliver timely and cost effective service.

Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.

Works independently within established procedures, plans and budgets and contributes to the development of these.

Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task

Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.

Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.

Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.

Understands organizational authority and seeks appropriate line management approvals

Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.

Decision Making Authority & Responsibility

Makes decisions and solves problems related to a specific discipline/field. 

Establishes credibility with peers, sub-ordinates and supervisors.

Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

Good supervisory skills.

Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.

Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.

Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.

Good written and verbal communications skills.