Sr Document Control Coordinator
Location: Calgary or Edmonton
Contract: Initially 12 months, with a view to extend
The Document Control Coordinator must have knowledge and experience working on Gas, Liquids, Power projects. High level understanding of each commodity's documentation and turnover process requirements. Demonstrate advanced knowledge of a variety of information management tools, including SharePoint Online, PowerBI, and Bluebeam.
Accountabilities
Provides operational support by:

• Providing Information Management Support for Gas, Liquids, Power commodity projects. Supporting and communicating document management requirements throughout a project.
• Working independently in a fast paced environment and on multiple projects at once.
• Taking initiative to solve problems that arise and provide resolutions.
• Advanced understanding of SharePoint architecture, permissions groups, library architecture, and access troubleshooting for internal and external stakeholders.
• Utilizing multiple reporting methods and tools such as PowerBI to effectively communicate the progress of records throughout the lifecycle of the project to key stakeholders.
• Interpreting project updates and milestones and advising management of any impacts for document management activities.

Provides first level specialized and technical project support and leadership to a project management team by:

• Interpretation of project-specific business requirements, ensuring alignment with project lifecycle gating methodologies and compliance standards for records turnover to the proper Business Authorities.
• Recommending improved processes for project Data Management teams when reviewing their Data Management Checklist and processes to ensure continual improvement.
• Providing expertise in integrating existing information management tools with other applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.)

Scope

• Manages effective process communication with internal team members to provide overview of document control procedures and project record status

• Coordinate internal and external Project team meetings and training sessions.
• Interfaces with other internal project document control personnel to ensure consistency in approach with document control procedures and to leverage off existing practices.
• Interfaces externally with engineering consultants' document control personnel to ensure document control procedures are implemented and being followed.

Required

• Information/Business Analysis/Records Management Diploma or comparable post-secondary education and related experience.
• Minimum of three years of working in a project environment or related equivalent experience.
• Ability to work independently and with minimal supervision.
• Strong computer skills are required with proven proficiency in Microsoft Office Suite, OneDrive, Teams, PowerBI, SharePoint, Knowledge of Nintex Forms and Workflows.
• Experience and/or developer knowledge of SharePoint and/or other document control systems.
• Strong data analysis, with experience in visual design and development utilizing Microsoft Power BI.
• Motivated team player, able to work with team members to meet deliverables.
• Excellent analytical, interpretive, organizational and problem solving skills.
• Ability to handle a high workload, short timelines and high impact activities.
• Ability to prioritize and manage multiple assignments and meet established deadlines while managing project's requirements.
• Exceptional communication skills (both written and oral).
• Excellent people skills with an ability to share experience and knowledge with others is required.
• Possesses keen attention for details.

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