Document Controller
Overview / Responsibilities
Document Controller with extensive experience in the oil and gas petrochemical industry.  
 
Responsible for the management of data and documentation on behalf of Company clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Company by clients in order that Company have the information necessary to complete projects awarded to Company under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.
 
Roles & Responsibilities:

• Ensures work is carried out in accordance with client and/or company standards and specifications
• Ensures the quality of all work carried out under their jurisdiction
• Prioritises their own workload
• Maintains clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
• Monitors and reports job/work status and workloads to the Document Control Lead/Senior Document Controller, with any appropriate recommendations
• Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
• Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Company, or externally by clients and held within the DCC
• Populates client EDMS
• Maintains work flow of documents through use of companies EDMS system
• Assists in the maintenance of controlled, uncontrolled documentation and data
• Receives and registers incoming data/documentation and associated work as allocated
• Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
• Ensures transmittal and receipt of draft documents in line with company procedures
• Maintains documentation records, databases and filing systems to provide accurate records of document status
• Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
• Ensures client target dates are met
• Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained

 
Skills / Qualifications

• Minimum Qualifications:
  • Administration qualification preferable
  • Higher general education
  • RGU Document Control Foundation

Minimum Experience:

• • Minimum of 6 year in an information and document handling environment involving library duties, database maintenance and issuing of documents
  • Project and Operations related document control experience

Job-specific Skills:

• • Able to apply Document Control process and procedure in a practical context
  • Knowledge of online documentation systems and structure
  • Professional demeanor, interpersonal skills
  • Knowledge of Microsoft Office packages

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.