Vacancy Overview
Administrative Associate - Houston, TX

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Our client is seeking an Administrative Associate to work within their facilities located in Houston, TX, for a 1 year assignment.

The Administrative Associate will work primarily independently under limited supervision, performing advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda and forms, producing presentation materials, keeping track of budgets, producing department reports, ordering supplies, maintaining files, answering telephones, scheduling appointments/ conferences, making travel arrangements, receiving visitors, and sorting/distributing mail.

Job Responsibilities:

• Processes timesheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc.
• Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).
• Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others.
• Composes correspondence and reports for supervisor's signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc.
• Implements established safety procedures.
• Performs other duties as assigned (no more than 5% of duties).

Required Skills:

• Qualified typist (50 wpm).
• Must be able to operate a computer and peripheral equipment for word processing, as well as have demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
• Must possess intermediate math skills and be able to operate a calculator.
• Excellent oral and written communication skills required.
• Proficiency in computer software applications.
• Ability to handle multiple activities/projects and their deadlines.

Education/Experience:

• H.S. Diploma/GED required.
• Bachelor's Degree is preferred.
• 5+ years' experience required.