Vacancy Overview
Lead Document Control and Reporting
Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry.

Airswift is seeking for Lead Document Control and Reporting Engineer to work in Qatar with a major Oil & Gas Company.
QUALIFICATION

• Degree holder in a Data Management and/or Documentation management, broad project experience across all aspects in major project developments .

DUTIES AND RESPONSIBILITIES
Document Control Tasks & Responsibilities

• To define, develop, implement and maintain a Documentation Management plan detailing the strategy adopted, the organisation set-up as well as the means and tools defined accordingly.
• The Job holder perimeter is not limited to projects but covers also the management of all affiliate's documentation.
• The job holder shall ensure the effective usage of documentation management procedures by all affiliate's entities (Projects, Field Operations, Contract and Procurement, Drilling and Completions...etc) and in particular to ensure the correct usage and compliance with documentation codifications
• To implement and maintain procedures, specifications, means and tools required to ensure an efficient management of all flows of documents on an electronic form during all the phases of the Project and in all project work locations.
• To organize, supervise, control and support the Documentation section (several Document Controllers) in the performance of their duties all along the course of the Project.
• To participate in the implementation of the Documentation Management system at Contractors', setting up and explaining rules and procedures, jointly with the assigned Document Controller.
• To participate, as necessary, to the Documentation Control and Management, including training of personnel to procedures / specifications / tools.
• To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
• To define, set-up, validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation to Operations team.
• As a general manner, to provide assistance to the whole Project team for all matters related to documentation management activities.
• To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.
• To gather 'lessons learnt' with regards to Documentation Management matters and provide feedback to all DCCs as required.

Reporting Tasks and Responsibilities

• To manage all Reporting activities, supporting project control teams in their roles, responsibilities and objectives, giving advice and proposing improvements whenever required.
• To be the affiliate focal point for either internal or external reporting.
• Collaborate closely with Business Development department for reporting templates towards external stakeholders.
• To ensure timely preparation of the project's Reporting and process the raw data provided by projects to guarantee accuracy and completeness of the data prior to reporting to project's Management Team.
• To prepare and issue additional reporting with whatever required information whenever required to project's Management Team, partners and authorities.
• To identify any Project trends, drifts, variances data update to ensure continuous monitoring of the Project.
• To gather 'lessons learnt', provide feedback to other project's entities as required and participate in the enhancement of Project Reporting expertise within the project.

General

• To adopt and demonstrate an exemplary behaviour with regard to HSSE, to implement and control HSSE rules and requirements within his area of responsibility. To adopt and demonstrate exemplary behaviour with regard to Ethics and project "code of conduct" policy
• To carry out any other duties or tasks that may be required by the position

EXPERIENCE:

• Minimum 15 years experience in Oil & as industry with similar large scale projects & environment. International project experience related to Document Control, capacity to train and coach newly recruited Document Controller personnel.
• Strong knowledge in data management tools (Ms Access, Power BI...) and Document control Management software's.
• Leadership, reliability and work confidentiality.
• Ability to work under pressure and stressing conditions.
• Good interpersonal and communication skills.
• English as mother tongue or Fluent in English (speaking and writing).