Petroplan is actively recruiting for a Senior Analyst, Records Management on behalf of a Houston-based LNG client.

This position will require the candidate to be in the office Monday-Friday and does not offer a hybrid work schedule.

About:
The Senior Analyst, Records Management will play a pivotal role in formulating, executing, and overseeing an all-encompassing records management (RM) initiative on behalf of the company. Reporting directly to the Records Management Manager, the Senior Analyst will collaborate closely with Legal, Information Management, and Regulatory teams to establish, execute, and enhance the RM program.

Responsibilities:

• Working under the general guidance of the Records Management Manager, initiate and execute the RM program for our client in accordance with Federal, State, and local record retention regulations.
• Enhance and refine the Records Management Policy and Schedule for the company, along with RM protocols, processes, and guidelines governing the creation, preservation, retrieval, and disposal of records and information.
• Integrate legal and regulatory prerequisites and industry best practices into records management, encompassing aspects such as privacy, information protection, and retention schedules throughout the record lifecycle.
• Collaborate closely with the Information Management team, offering expertise and supervision in developing and maintaining metadata and folder structures within electronic document management systems for our client.
• Partner with IT to devise and enhance automated records filing procedures across various systems, including email and Hexagon systems.
• Cooperate with other departments to identify and oversee information assets, ensuring their proper storage, security, and disposal.
• Participate in audits to verify compliance with records management procedures and storage standards.
• Contribute to the formulation of disaster recovery and business continuity plans in relation to records.
• Develop and participate in company-wide training sessions on records management policies and procedures, including onboarding, orientation processes, and annual refreshers.
• Provide records management awareness and guidance as needed.

Requirements:

• Bachelor's degree in a related field.
• A minimum of 6 years of recent, pertinent experience in records management.
• 3 years of experience in developing and implementing records management programs, including policies and procedures.
• Knowledge of legal and regulatory requirements pertaining to records management, covering privacy, data protection, and retention schedules.
• Experience in overseeing electronic records management systems.
• Robust project management skills with the ability to manage multiple projects concurrently.

• Capacity to prioritize, organize, and exhibit meticulous attention to detail.
• Effective written and oral communication skills.

Preferred Qualifications:

• Experience within the Energy sector, particularly Oil and Gas.
• Substantial technological background in implementing metadata-driven electronic document management systems, including SharePoint, OpenText, and Hexagon.
• Comprehensive knowledge of records lifecycle management for both electronic and hard copy records.
• Relevant certifications are a plus: IGP, CRM, CIP, and PMP.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.