Airswift is seeking to invite an experienced Document Controller to consider a contract role in Japan to support the delivery of document control services for the project.

The primary purpose of this position is to supplement existing Information Management (IM) team capacity to progress value associated to quality, effective, and efficient document processing for the project.

Responsibilities are:

• Ensure the adherence to the Project and Venture specifications and procedures as they pertain to the Company and Contractor(s) delivery
• Enable more value through continuous improvement, process simplification and quality assurance.
• On behalf of the hiring company, this role will help enable project delivery and contribute to:
  • Ensuring Contractor(s) adherence to Company defined Specifications and Procedures (timely delivery, quality assurance, Company reviews); updating as required based on agreed Contractor(s) clarifications
• Supporting the project team in the processing of documents
• Improving and ensuring adherence to Company Document Control specifications and procedures for ongoing transmittals, document quality assurance and quality control, correspondence, and archiving procedures
• Informal leadership delegate when required for Document Control team's operational processes and delivery
• Driving improvements within Document Control and broader IM scope through leadership, standards, behaviors, and innovation using IM solutions (Assai Cloud, Procon, SharePoint, Digital Chrysalis, etc.)

Requirements:

• A university degree in Engineering, Science or Information Technology or equivalent
• 5+ years' experience working on a Major Capital project or Asset in an IM related roles
• Willingness to take ownership and motivate team to deliver combined with willingness to perform hands-on work
• Provide support to Project Document Control Lead on various initiatives including but not limited to application deployment/testing, gap analysis, process improvement and communication to stakeholders
• Strong attention to details and good time management skills
• Experience working with a geographically diverse team
• A high degree of skill in written and oral communications
• Strong influencing skills, including virtually
• Ability to work flex hours to accommodate various locations
• Fluency in both English and Japanese is a requirement
• Substantial experience in Information Management in Capital Projects
• Previous experience as Document Controller is preferred
• Experience working with Assai Cloud as a document control document management tool would be an asset
• Working experience with Aveva, Kongsberg Digital Twin, Sharepoint, Procon and Power BI
• Breadth and depth of knowledge in cross-discipline engineering documents (requirements and use cases) and technical review/approval workflow
• Knowledge of Records Management principles and implementation methods